SUMMARY:
Our associates deliver a higher standard of business services to support medical care and behavioral health care. We maintain professionalism, integrity, and commitment as we solve problems and make lives easier.
ESSENTIAL FUNCTIONS:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Process weekly payment of vendor invoices.
- Complete AP closing process.
- Review, process, and upload medical supply invoices.
- Prepare balance sheet reconciliations as required.
- Correspond with vendors and respond to inquiries in a timely manner.
- Obtain tax id number/W-9 from all vendors.
- Receive, review, and enter vendor invoices into the accounting system accurately and promptly in a high-volume environment.
- Code invoices to the correct general ledger of accounts, departments, and locations.
- Route invoices to budget owners for approval and follow-up on pending approvals.
- Prepare weekly payment runs by check, ACH, or wire.
- Set up and maintain vendor master records, including W-9s, remittance details and payment terms.
- Verify any change to vendor banking information independently to prevent payment fraud.
- Answer vendor inquiries about payment status and resolve account issues professionally.
- Reconcile vendor statements and follow up on past-due or unapplied items.
- Reconcile the AP subledger to the general ledger every month.
- Maintain and review the AP aging report and flag issues to management.
- Collect W-9s, track 1099-reportable vendors and prepare annual 1099 filings.
- Keep AP records organized and audit-ready and provide documentation for audits.
- Assist in the completion of the month-end process.
- Assist with the review of Employee Expense reports and Credit Card charges.
- Maintain AR Daily and ensure accuracy with contract information.
- Request and maintain Certificates of Insurance.
- Miscellaneous projects or reports as required by management.
- Prepare various financial reports as needed.
- Receive, sort, and forward incoming mail.
- Handle ADP Reconciliations.
- Deposit checks.
- Responsible for copying, filing, scanning, and shredding various Claims Department documents.
- Provide administrative assistance and support with letters, Strategic Plan Manuals, reports, presentations, etc. as needed.
- Demonstrate commitment and dedication to providing administrative support and guidance in the development and deployment of initiatives designed to solve problems and make lives easier.
- All other duties as assigned.
BENEFITS:
- Referral program
- 401(k)
- Health insurance
- Vision insurance
- Dental insurance
- Professional Development
- Paid Time Off
- Disability Insurance
REQUIRED EDUCATION AND EXPERIENCE:
- Bachelor's degree in related field or equivalent experience required.
- Minimum 2 years related experience required.
- Strong Microsoft Office, Internet, and Email Skills required.
- Strong Excel Skills required.
- Sage Intaact and/or ADP Workforce experience a plus.