Accounting Clerk II (Ap) (7358)

Performs advanced and complex clerical accounting/financial functions under limited supervisor including recordkeeping and reporting for a multitude of accounts; sets-up account payable accounts and processes all check request in compliance with tight deadlines, budget constraints and established guidelines; serves as liaison to the territorial headquarters, divisions, or outside contacts on a daily basis in order to provide timely information regarding the status of accounts and check request.

Financial & Accounting Responsibilities

Receives, date-stamps, sorts, and reviews all invoices received through the Shared EBC Accounts Payable and Shared EBC Finance email inboxes, as well as invoices received directly by email, including utility invoices. Ensures invoices are processed promptly to prevent service interruptions and late payment fees.

Downloads invoices into Yooz, assigns appropriate accounting codes, routes invoices for approval, and processes check requests in accordance with established policies and deadlines.

Maintains complete and accurate documentation supporting all payments.

Research and resolves invoice discrepancies and payment issues.

Maintains vendor files and account information, ensuring records are current and accurate.

Resolves payment and invoice discrepancies with vendors and Territorial Headquarters.

Reporting

Maintains spreadsheets, financial databases, and other accounting records.

Prepare reports and financial information as requested by management.