Accounting Clerk

OPEN UNTIL FILLED

PRIMARY PURPOSE:

Follow established procedures to maintain and process accounting records according to standard accounting procedures to ensure the prompt and accurate payment of vendors.

QUALIFICATIONS:

Minimum Education/Certification:

High school diploma or equivalent

Typing test >40 WPM required

Special Knowledge/Skills:

Knowledge of bookkeeping/accounting principles and practices

Knowledge of basic payroll accounting and data processing systems

Ability to use computer and software to develop spreadsheets and do word processing

Proficient in keyboarding, 10-key numerical data entry, and file maintenance/scanning

Ability to work with numbers in an accurate and rapid manner to meet established deadlines

Ability to maintain accurate and auditable records

Ability to interpret policies and procedures

Excellent written and verbal communication, organizational and interpersonal skills

Work Conditions:

Tools/Equipment Used: Standard office equipment including personal computer and

peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including prolonged keyboarding & use of mouse; occasional

reaching

Lifting: Occasional lifting and carrying (less than 40 pounds)

Environment: Work with frequent interruptions; must maintain professional demeanor under

stress; must have problem solving skills; occasional prolonged or irregular hours

Regular attendance is an essential function.

Minimum Experience:

2 years financial clerical experience, preferably in a public school.

MAJOR RESPONSIBILITIES AND DUTIES

• Verify, match and enter vendor invoices.
• Follow up on any vendor questions or discrepancies.
• Assist with accounts payable check cycles.
• Post, verify and record details of financial transactions in appropriate journals and subsidiary ledgers and transfer subsidiary account summaries to general ledger.
• Assist in balancing general ledger and subsidiary accounts.
• Reconcile bank accounts.
• Maintain W-9 file and accuracy of 1099 information.
• Compile, maintain, and electronically file all reports, records, and other documents as required.
• Receipt, deposit, or deliver deposit for all monies received in accounting.
• Assist with monthly and biweekly payroll processing.
• Update employee deduction and direct deposit data.
• Provide exceptional customer service via email, phone and in person.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.
• Comply with policies established by federal and state laws and regulations, and local board policy.
• Perform other duties as assigned.