Accounting Assistant

Primary Accounting Support Responsibilities Assist the accounting department with routine daily accounting and administrative tasks, including: Process accounts payable transactionsSupport accounts receivable activities and collections follow-upEnter financial data into accounting and ERP systemsProcess vendor invoices and employee expense reportsAssist with bank and credit card reconciliationsMaintain accurate accounting records and supporting documentationAssist with payroll-related administrative tasksSupport month-end closing activitiesPrepare basic financial reports and spreadsheetsAssist with inventory and purchasing documentation as neededResearch and resolve routine invoice and transaction discrepanciesMaintain organized electronic and physical accounting recordsAssist the Senior Accountant with additional accounting projects as neededMaintain confidentiality of financial and employee information IT Support Responsibilities Assist the IT department with routine employee technology needs, including: Provide basic first-level employee technology supportAssist with setting up computers, printers, phones, and user accountsHelp employees with password and login issuesProvide basic Microsoft 365 and office application supportTroubleshoot common printer, hardware, software, and connectivity issuesMaintain IT equipment and inventory recordsHelp document basic IT proceduresAssist with conference room and office technologyCoordinate with the Senior IT Manager or outside vendors when an issue requires additional technical expertise These responsibilities are intended to cover common day-to-day technology needs. Experience 14 years of experience in accounting support, bookkeeping, accounts payable, accounts receivable, office finance, or a related role preferredExperience in a small or mid-sized business environment is a plusPrevious IT or help desk experience is helpful but not required Accounting Skills Candidates should have: Basic understanding of accounting and bookkeeping principlesExperience or familiarity with accounts payable and/or accounts receivableComfort working with spreadsheets, financial data, and data entryStrong attention to detail and accuracyAbility to maintain organized financial recordsFamiliarity with accounting or ERP software preferredAbility to work with confidential financial and employee information Technical Skills Basic familiarity with office technology is preferred, but specific technical skills can be trained.

The Accounting Assistant supports the company's daily accounting operations while also providing basic employee technology assistance as needed. This is a hands-on role for a junior-to-mid-level professional with accounting, bookkeeping, office finance, or business administration experience who is organized, accurate, dependable, and willing to learn basic IT support tasks. The position works closely with the Senior Accountant on accounts payable, accounts receivable, reconciliations, reporting, records maintenance, payroll administration, and month-end support. The role will also assist the Senior IT Manager with routine employee technology needs such as Microsoft 365 support, password and login issues, workstation setup, printer support, and equipment tracking. This position is best suited for someone whose primary strength is accounting and who is comfortable learning how to assist with common office technology needs in a growing company of approximately 80 employees. Advanced IT knowledge is not required. Training can be provided for the routine technology support responsibilities of the position. Primary Accounting Support Responsibilities Assist the accounting department with routine daily accounting and administrative tasks, including: Process accounts payable transactionsSupport accounts receivable activities and collections follow-upEnter financial data into accounting and ERP systemsProcess vendor invoices and employee expense reportsAssist with bank and credit card reconciliationsMaintain accurate accounting records and supporting documentationAssist with payroll-related administrative tasksSupport month-end closing activitiesPrepare basic financial reports and spreadsheetsAssist with inventory and purchasing documentation as neededResearch and resolve routine invoice and transaction discrepanciesMaintain organized electronic and physical accounting recordsAssist the Senior Accountant with additional accounting projects as neededMaintain confidentiality of financial and employee information IT Support Responsibilities Assist the IT department with routine employee technology needs, including: Provide basic first-level employee technology supportAssist with setting up computers, printers, phones, and user accountsHelp employees with password and login issuesProvide basic Microsoft 365 and office application supportTroubleshoot common printer, hardware, software, and connectivity issuesMaintain IT equipment and inventory recordsHelp document basic IT proceduresAssist with conference room and office technologyCoordinate with the Senior IT Manager or outside vendors when an issue requires additional technical expertise These responsibilities are intended to cover common day-to-day technology needs. More complex technical issues will be handled or directed by the Senior IT Manager. Qualifications Education Associate's degree or coursework in Accounting, Business, Finance, Business Administration, Information Technology, or a related field preferred. Equivalent practical experience will also be considered. Experience 14 years of experience in accounting support, bookkeeping, accounts payable, accounts receivable, office finance, or a related role preferredExperience in a small or mid-sized business environment is a plusPrevious IT or help desk experience is helpful but not required Accounting Skills Candidates should have: Basic understanding of accounting and bookkeeping principlesExperience or familiarity with accounts payable and/or accounts receivableComfort working with spreadsheets, financial data, and data entryStrong attention to detail and accuracyAbility to maintain organized financial recordsFamiliarity with accounting or ERP software preferredAbility to work with confidential financial and employee information Technical Skills Basic familiarity with office technology is preferred, but specific technical skills can be trained. Helpful experience includes: Windows PCsMicrosoft 365 and Microsoft Office applicationsPrinters and common office hardwarePassword and user account supportBasic computer troubleshootingSetting up computers and employee workstations A willingness and ability to learn routine technology support procedures is more important than advanced technical experience. General Skills Strong organizational and time-management skillsExcellent attention to detailGood written and verbal communication skillsPositive customer-service attitudeAbility to manage multiple tasks and prioritiesDependable and willing to learnProfessional and team-orientedAbility to follow established processes and proceduresAbility to maintain confidentiality Preferred Characteristics The ideal candidate is: Organized, dependable, and accurateComfortable working with numbers and financial informationDetail-oriented and process-focusedAble to follow procedures and work independentlyTechnically curious and willing to learnComfortable helping employees with routine day-to-day technology issuesAble to recognize when an issue should be escalatedFlexible and adaptable in a growing, fast-paced environment