Accounting Assistant, School of Social Work

Duties & Responsibilities

Purchasing and Reimbursement Processing

• Assure funds are available expense is allowable for the fund type and source purchase meets all unit, campus, and state policies and expenditure codes (account codes) are correct, do the following:
• Make purchases for the unit using PCard, TCard, iBuy, and Banner (purchase orders) upon request from faculty and staff.
• Process Emburse reimbursement requests from faculty and staff.
• Review and approve purchases other staff members have made using PCard, TCard, iBuy, and Banner.
• Approve Emburse reimbursements from faculty and staff.
• Document obligations on tracking spreadsheets.
• Provide training to faculty and staff as needed, such as in Emburse, TCards, PCards, and cash advances.
• Manage cash sales and unit deposits under the policies and procedures required by campus, and creating and retaining the required receipts and documentation. This will include human subjects payments advances for faculty.

Customer Service Support

• Act as a primary contact for faculty and staff, providing guidance on policies and procedures related to expense systems and processes, including Emburse, TCards, PCards, and cash advances.
• Communicate with customers via email, phone, and in-person, directing them to the appropriate resources personnel.
• Provide backup support to other Expense Team members during absences and high-volume periods to ensure balanced workload.

Prepare and distribute monthly financial reports, reconcile expenditures, and make corrections.

• Print, collate and distribute monthly reports
• Reconcile expenditures monthly, assuring proper use of funds, allowability of expense, correct use of account codes, and availability of funds. Address outstanding obligations, discrepancies, and other issues.
• Process or request processing of journal vouchers, budget transfers, and labor redistributions as identified by fund manager or self.
• Assist in year-end requirements and processing.

Perform other related duties as assigned.