Accounting Assistant

Title: Accounting Assistant - AP / AR

Reporting to: Senior Accountant

Overview of the role

This role is responsible for organization, pro-active and efficient management of accounts payable and accounts receivable function and relation thereof to all offices and company functions. Expected to understand all Company policies, practices and methods related to spending, approval authority, internal controls, accounting for projects, overhead expenses, and capital items and to assist in enforcement of these policies.

Truth. Trust. Together. Tomorrow.

At RLB, we speak the truth, build for the long term, look out for each other and work to do good. We are driven by outcomes, creating tailored solutions that deliver successful projects. We believe that when we bring together the right people doing things the right way, we make progress for our clients and our communities

RLB is an award-winning international firm, known for providing property and construction consultancy advice at all stages of the construction cycle. Utilizing its many years of experience and professionally trained employees, RLB continues to firmly establish itself as one of the major players in the construction industry throughout the Americas, Africa, Asia, Europe, Middle East, and Oceania. Our employees are involved in a variety of projects across a range of sectors, from sports arenas and healthcare to higher education and convention centers.

As a privately held company, we hire the best people, give them exceptional training, and provide extensive opportunities for professional growth while working on exciting projects while providing an excellent compensation and benefits package.

Essential Functions

Accounts Payable

• Work on accounts payable with minimal supervision
• Fully understand Company structure - offices, personnel, differing requirements of each office
• Organize and manage accounts payable
• Develop and understand schedules of various payments by office
• Thoroughly understand account structure related to accounts payable
• Compliance with Company policies related to accounts payable
• Understand current processes and make suggestions for improvement when necessary
• Communicate with other departments and offices as needed to run position effectively
• Manage efficiently to meet multiple requirements and needs of various groups in Company
• Process invoices for payment

Accounts Receivable

• Prepare invoices for services rendered

• Collect on accounts by sending bill reminders and communicating with clients by providing estimated payment date and noting delinquent accounts

• Prepare check payments for bank deposit and record client payments

• Prepare monthly statements of outstanding fees, detailing paid and unpaid invoices and other accounts receivable activity

Project Setup

• Input project information in system for WON projects
• Validate, create, update billing templates and pricing matrix
• Maintain project in accounting system

General Duties

• Maintains positive attitude and demonstrates the utmost in professionalism

• Completes work accurately and in a timely manner with the ability to multi-task

• Demonstrates excellent oral, written & communication skills, along with tact, diplomacy, and strong customer service orientation

• Prioritizes work activities and receives and assumes multiple job duties as assigned

• Maintains effective working relationships with both internal and external customers

• Follows RLB's policies and procedures, including confidential proprietary information

• Contributes to and understands the clients desired project outcomes, identifies opportunities to add value to accomplish the desired outcomes

• Adds to team effort by accomplishing other duties as assigned

The ideal candidate will demonstrate a positive proactive approach to the role, and will be committed to delivering customer service excellence, with good commercial results. The candidate would have any of the following education and experience:

• Minimum Education (or substitute experience) required: Associates Degree or equivalent experience.

• Minimum Experience required: Minimum 5 years accounts payable, accounts receivable experience

• Skills Required: Demonstrated experience in Project Cost Accounting, preferably construction environment; knowledge of accounting methods; principles and methods; strong computer background and abilities; good organizational skills; ability to work and communicate at all levels; good interpersonal abilities and skills.

Physical Requirements and Working Conditions:

• Often work in an Indoor office environment. Equipment used includes computers and standard office machines. Essential physical tasks include: the ability to work on a computer and the ability to answer and speak on a telephone.
• May work on site location to include ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like, using feet and legs and/or hands and arms. Body agility is emphasized. This factor is important if the amount and kind of climbing required exceeds that required for ordinary motion and ability to lift 50lbs.
• May also require:

o Sitting

o Standing for long periods of time

o Walking, carrying, pushing, stooping, crouching, and pulling

RLB is an Equal Opportunity Employer. This company does not and will not discriminate in employment and personnel practices based on race, sex, age, handicap, religion, national origin, or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above listed items.