Accounting Assistant (Construction/Commercial Roofing)

About Ideal Building Solutions

Ideal Building Solutions is well-known in the roofing industry for exceeding manufacturer standards and getting a project done right. We stand behind our work and are proud to offer the highest quality roofing available. At IDEAL, our purpose is to show up to work to Do Hard Things and Become a Better Version of ourselves. If you are looking for long-term employment in a field where every day is different and the company invests in your growth please consider applying with IDEAL Building Solutions.

The salary range for this position is $55,000-$60,000.

This is a full-time in-office role M-F 7:00 am to 4:00 pm with an hour lunch. Candidates living farther than 40 miles or 1 1/2 hours from the office will not be considered for the position.

Are you a tech-savvy accounting professional who thrives in a high-energy environment? Ideal Building Solutions, LLC, a leading commercial roofing contractor, is looking for an Accounting Assistant to join our team.

In this role, you won't just be "crunching numbers"-you'll be a vital part of our operational workflow. We handle a high volume of accounts payable and move at the speed of the construction industry. You will leverage AI-enabled tools to streamline data entry, manage project-specific costs, and ensure our financial engine runs smoothly.

Primary Responsibilities

1. High-Volume AP & AI Oversight

• Invoice Management: Review and process high volumes of invoices within our AI-enabled accounting system and route them for proper approval.
• Data Integrity: Verify the accuracy of AI-generated project cost codes to ensure job costing is precise for every roofing project.

2. Receivables & Troubleshooting

• Cash Application: Post electronic cash receipts transactions promptly.
• Issue Resolution: Research discrepancies in payments and collaborate with internal departments (Project Management, Service Department) to resolve issues.

3. Construction-Specific Support

• Project Billing: Assist with the preparation and submission of construction billings (AIA or progress billing).
• Compliance & Prequalification: Manage the "onboarding" process for new business by completing prequalification packages for General Contractors and potential customers.
• Labor Tracking: Reconcile construction crew hours between our payroll platform and internal trackers to ensure labor costs are captured accurately.

4. General Accounting & Administration

• Month-End Close: Assist the Staff Accountant and Controller with month-end activities, including bank reconciliations and key account reconciliations.
• Communication: Handle a low volume of incoming calls via our digital phone platform and redirect them to the appropriate team members.

Qualifications & Skills

• Experience: 1-3 years of experience in accounting, ideally within the construction, roofing, or trade industries.
• Tech-Forward: Comfortable working with AI-enabled software and modern ERP systems. High proficiency in Excel is a must.
• Detail Obsessed: You catch the cost-coding errors that others miss.
• Resilience: Ability to maintain accuracy and a positive attitude in a fast-paced, high-volume environment.
• Communication: Strong interpersonal skills for collaborating with project managers and external vendors.

Benefits:

• Weekly Paychecks

• Paid vacation and holidays.

• Extra Holidays Paid: New Years Eve, Christmas Eve, and Friday after Thanksgiving

• 401K Plan with Company Match.

• Generous Referral Bonus Program

• Work / Home Life Balance.

• Industry Leading safe working conditions.

• Ongoing safety training and performance enhancement.

• Health and Insurance Benefits

• 50% paid by Company

• Health Insurance with Multiple Tiers to Choose From

• Employee, Employee Spouse, Employee Children, Employee Family Options

• Cost Competitive Rate paid by Employee

• Vision Insurance

• Life Insurance

• Short Term Disability

• Long Term Disability

• Accidental Insurance

• Opportunity to grow with a company that values you and is here to invest in your personal growth.

Position Type/Expected Hours of Work

This is a full-time position.

Hours: Must be flexible

Travel

Travel is not expected for this position.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

EEO:

We're an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training