Provides oversight of the customer service reception desk which includes but is not limited to: mail and courier services, scheduling meeting rooms and vehicle service; answering main telephone line for department. Validating bank deposits by verifying accounting string information, reconciling amounts received and amounts to be deposited, and ensuring protection of funds until delivered to the appropriate person/entity.

JOB DESCRIPTION
Title: Accounting Admin Asst.
Work Location: Gilbert, AZ – Onsite Position
Duration: 3+ month contract position with high possibilities for extension
 
Position Description   

• Manages blanket purchase orders for Emergency Management, processes/approves invoices for payment, and monitors purchase orders for balances.
• Responds to inquiries from internal and external customers in a timely and professional manner, providing accurate information and/or direction to the proper resources
• Validating bank deposits by verifying accounting string information, reconciling amounts received and amounts to be deposited, and ensuring protection of funds until delivered to the appropriate person/entity
• Provides oversight of the customer service reception desk which includes but is not limited to: mail and courier services, scheduling meeting rooms and vehicle service; answering main telephone line for department.
• Adhering to established procedures and ensuring that staff coverage is adequate, and resources are available and up to date
• Conducts research for products, services, or solutions and make recommendations to supervisor
• Creating and maintaining records and databases for incoming revenue for Palo Verde and Emergency Management
• Manages annual inventory of office supplies and equipment for Support Services      

 
Skills Required           

• Extensive knowledge of Microsoft Office, Word, Excel, PowerPoint, Access Database
• Considerable knowledge of governmental organization and functions
• Ability to communicate effectively, both orally and in writing
• Ability to work individually with minimum supervision or as a team member
• Ability to operate a variety of telephone / computer / radio / electronic equipment
• Ability to communicate effectively in a public setting.

                   
Experience Required  

• 3 years accounting experience        

 
Experience Preferred  

• Government Accounting      

 
Education Required    

• HS or GED