Accountant - Billing & Collections

The Accountant will provide comprehensive accounting and financial support, with primary responsibility for bank reconciliations, sales and usage processing, multi-state sales and excise tax compliance, customer billing, accounts receivable, and invoice collections. The position requires strong attention to detail, excellent organizational skills, and the ability to manage multiple deadlines while maintaining accurate financial records and compliance with applicable state and local requirements.

The Accountant will work closely with internal departments, customers, financial institutions, and state taxing authorities to ensure transactions are accurately processed, invoices are issued timely, payments are properly recorded, and outstanding receivables are actively managed.

Banking & Account Reconciliation

Perform monthly bank reconciliations and investigate discrepancies.
Review banking activity, deposits, withdrawals, electronic payments, and other transactions for accuracy.
Ensure all bank transactions are properly recorded in the accounting system.
Research and resolve outstanding or unidentified transactions.
Assist with month-end and year-end closing activities.
 

Sales & Usage Processing

Process and reconcile monthly sales and usage activity.
Review sales and usage reports for completeness and accuracy.
Verify transactions against supporting documentation and accounting records.
Identify discrepancies and work to resolve them.
Maintain accurate records of sales, usage, and related financial activity.

Multi-State Sales & Excise Tax

Prepare, calculate, and process sales and use tax obligations in multiple states.
Prepare and file applicable state and local sales and excise tax returns.
Calculate excise taxes based on applicable transactions and state requirements.
Maintain tax calendars and ensure all filings and payments are completed by established deadlines.
Research tax discrepancies and assist with tax-related questions and notices.
Maintain supporting documentation for tax filings and audits.
Monitor changes in state and local tax requirements and communicate applicable changes to management.
 

Billing & Invoicing

Prepare and issue customer invoices accurately and on a timely basis.
Review billing information, contracts, sales activity, and supporting documentation before invoices are issued.
Process one-time billing.
Investigate and resolve billing discrepancies.
Maintain accurate customer billing records.
Coordinate with internal departments to ensure all billable activity is captured.
 

Accounts Receivable & Collections

Monitor customer accounts and outstanding receivables.
Apply customer payments accurately and timely.
Reconcile customer accounts and research discrepancies.
Follow up on past-due invoices and outstanding balances.
Communicate professionally with customers regarding account balances, payment status, and billing questions.
Maintain collection records and provide regular aging reports to management.
Escalate significantly delinquent accounts according to company procedures.
Assist with establishing and maintaining effective accounts-receivable procedures.

Financial Reporting & Administrative Support

Prepare routine accounting reports, reconciliations, and schedules.
Assist with month-end, quarter-end, and year-end reporting.
Maintain organized and accurate accounting documentation.
Provide financial information and reports to management as requested.
Assist with internal and external audits by providing requested documentation.
Perform other accounting and financial duties as assigned.