Job Title: Accounting Assistant Job Classification: Professional
Department: Accounting FLSA Status: Hourly
Reports to: Accounting Manager Supervisory Role: No
Education: Associate’s degree in accounting or business required.
Requirements
- Associate’s degree in business or accounting/finance required.
- Ability to effectively manage time related to daily tasks.
- Knowledge of basic bookkeeping procedures.
- Demonstrates good communications and public relations skills.
- Demonstrates capability to accurately manage detailed information.
- Effective social interaction and organizational skills and the ability to perform a variety of tasks efficiently.
- Must be a licensed driver with an automobile that is insured in accordance with state and/or Organization requirements and is in good working order.
General Overview
The Accounting Assistant role combines financial workflows with fleet program administration in a fast-paced environment, dedicating roughly 55% of the role to management of the Fleet Program and 45% to accounting support. This position relies on strong interpersonal skills for daily driver coordination alongside high attention to detail for managing debits, credits, and journal entries.
Duties and Responsibilities
- Oversees the administration and financial compliance of the Company’s Fleet Program.
- Set up and terminate driver profiles for employees in the Fleet Program.
- Evaluate employees recommended for the program by auditing their mileage qualifications and MVR records before routing to the internal representative for final approval.
- Assists with the annual reordering of fleet vehicles for the Fleet Program.
- Coordinate directly with our Enterprise representative to manage vehicle registrations and licensing.
- Assists with monthly financial statement preparation and month-end close.
- Log any deposits received via mail and distribute remits to the Billing Department, if applicable.
- Assisting the financial department, other assistants, and the accounting manager as needed.
- Filing, mailing, and other duties as needed.
- Always maintains patient and organization confidentiality.
- The above statements are intended to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.