Accountant 1 - AP

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Job Title:

Agency:

Department of Administrative Services

Job Requisition ID:

Shift:

Compensation Details:

Job Description:

(Hiring salary will be based on experience, credentials, pay equity, and statewide rules)

GENERAL DESCRIPTION:

The Fiscal Services Unit of the Department of Administrative Services (DOAS) is seeking two (2) Accountant 1 positions to perform entry-level accounting duties in the areas of Accounts Payable and/or Accounts Receivable in accordance with established DOAS policies and procedures and Generally Accepted Accounting Principles (GAAP).

Under supervision, the incumbents will perform a variety of accounting responsibilities, including

but not limited to processing moderate- to high-volume supplier payments, reviewing and recording accounts receivable transactions, ensuring bank deposits are accurately recorded and reconciled, analyzing financial information, researching and resolving discrepancies, and maintaining accurate financial records. These are entry-level positions. Incumbents may require additional training and experience to gain full proficiency in some or all assigned job responsibilities.

Job Responsibilities:

Accounts Payable:

• Reviews and processes supplier invoices and other payment requests for accuracy, completeness, proper authorization, and appropriate accounting.
• Processes PO and non-PO supplier payments and supports settlement/payment activities.
• Reviews accounting transactions for appropriate spend categories, worktags, cost centers, and other financial coding.
• Research and resolve invoice, supplier, and payment discrepancies.
• Reconciles AP transactions and accounts to the general ledger.
• Reviews payment reports and supporting documentation prior to payment.
• Processes or reviews travel and purchasing card transactions, as assigned.
• Maintains appropriate supporting documentation and AP records.
• Responds to inquiries from suppliers, internal staff, and program areas.
• Assists with month-end and year-end closing activities and other accounting assignments.

General Responsibilities:

• Assists with preparing financial reports for management.
• Assist in development of policies and procedures for assigned areas.
• Maintains complete, accurate and readily accessible accounting files that conform to applicable policies, procedures, guidelines and standards.
• Follow guidelines for providing information to others and auditors when necessary.
• Maintains confidentiality of records, files and other documentation.

Required Knowledge, Skills and Abilities:

• Knowledge of business operations in AR and AP
• Knowledge of accounting principles, practices, and theory
• Ability to retrieve information from the accounting system, analyze, identify and resolve discrepancies
• Strong analytical and problem-solving skills with attention to detail and accuracy.
• Strong oral and written communication skills; Strong interpersonal skills
• Ability to manage multiple priorities and meet established deadlines in a high-volume environment.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.

This position may require some travel.

Completion of a pre-employment background check is required.

DOAS participates in a hybrid work environment and

telework is encouraged with some days in the office required.

MINIMUM ENTRY QUALIFICATIONS: 

Bachelor's degree in accounting from an accredited college or university.

PREFERRED QUALIFICATIONS:  Preference will be given to applicants who, in addition to meeting the minimum qualifications, possess one or more of the following items below.  PLEASE CLEARLY INDICATE YOUR KNOWLEDGE OF THESE QUALIFICATIONS ON YOUR RESUME. 

• Intermediate proficiency in Microsoft Excel, including creating and maintaining spreadsheets, using formulas, and developing pivot tables.
• Experience working in a governmental accounting environment.
• At least one year of experience working in Accounts Payable, Accounts Receivable, or a general accounting environment.
• Experience using Workday Financial Management or a comparable enterprise financial system.

Applications accepted at Handshake

https://careers.georgia.gov/

Due to the volume of applications received, we are unable to provide information on application status by phone or email.  Only those applicants selected for an interview will be contacted by the hiring agency.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

DOAS is an equal opportunity employer

The Georgia Department of Administrative Services is committed to providing an inclusive and accessible experience to everyone, including those with disabilities. If you require a reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please contact Kristen Matekenya at

kristen.matekenya@doas.ga.gov

When applying for this position, you will be asked if you meet the minimum qualifications for this position as stated below and may possibly be presented with additional questions to assess preferred qualifications.   Preference will be given to applicants who meet one or more of the preferred qualifications and have demonstrated experience clearly indicated in their work history.

Minimum Qualifications:

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.