SUMMARY
The Accounts payable specialist is responsible for the completion of daily, weekly, monthly, and annual
tasks related to processing and proper recording and record-keeping of accounts payable transactions. This
role effectively communicates with vendors and internal departments, so that timely payments and expenses
are captured accurately.
RESPONSIBILITIES
• Works collaboratively with the accounting department staff and other relevant staff to carry out
daily, monthly, and annual tasks of accounting, and related support systems.
• Effectively communicates matters of significance and business impact to the Lead Staff Accountant
and CFO immediately when identified; and communicates regularly, professionally, and timely with
CTL personnel and volunteers about assigned accounting or operations responsibilities.
• Apply knowledge of CTL accounts payable and related expense policies and procedures, and related
supporting documents in the function of daily, weekly, monthly, and annual responsibilities.
• Accounts Payable processing and reconciliation.
• Ensuring that timely payments are made for any vendor issuing an invoice/bill, via check or online
• Have contact with various vendors who provide supporting documentation via email, mail, or phone
• Allocate expenses properly to departments and grants, so that budgeting and billing is reflected
accurately
• Know the CTL policies, approval limits, and supporting documentation required for purchases
• Reconcile credit card transactions; have contact with card holders for any discrepancies
• File maintenance for all AP payment documentation
• Annual support of the CFO in the budget process; gather expense detail for CTL departments and
the audit and single audit process
• Provide backup support to the Lead Staff Accountant for AP processing and the Billing Specialist
for grant billing
• Maintain relationships with departments to ensure timely bills are paid and continuously seek
efficiency improvements in the AP processes
• Provide support to CTL staff who are new and or developing competencies or experiencing
challenges with coding and approval processes.
• Maintain awareness of trends and best practices and is proactive in continually acquiring knowledge
in fields related to non-profit accounting.
EDUCATION AND EXPERIENCE
- Minimum of successful completion of Intermediate Accounting I and II on a track to obtain a bachelor’s degree in accounting or 2 years of experience in a similar position required. Demonstrated knowledge of accounts payable and accounts receivable concepts and accounting rules.
KNOWLEDGE, SKILLS, ABILITIES
• Demonstrated knowledge of basic accounting principles such as debits, credits, account reconciliations, and matching requirements of Generally Accepted Accounting Principles (GAAP).
• Basic understanding of Generally Accepted Accounting Principles (GAAP) and financial software.
• Ability to troubleshoot difficult tasks within an accounting system using software support available.
• Ability to create and maintain effective and organized filing systems for various accounting documents.
We are an equal opportunity employer and all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex,
national origin, disability status, protected veteran status, or any other
characteristic protected by law.
Center for Transforming Lives partners with single mothers and their children so they can thrive. Founded in 1907, Center for Transforming Lives is one of Tarrant County’s biggest family safety nets, working to disrupt cycles of poverty and homelessness among the most vulnerable in our community. The non-profit meets the needs of 3,000 women and children annually, through a comprehensive and evidence-based, two-generation and trauma-informed model. Thanks to housing support, early childhood education, economic mobility services and counseling services that work across generations, parents and children establish security and well-being as a family. Led by CEO Carol Klocek since 2009, the $20 million non-profit opened its new Riverside Campus headquarters in May.
Center for Transforming Lives is the only homeless services provider in Tarrant County and one of seven early childhood education centers to achieve National Accreditation, recognized for the highest standards of care in the nation.