Account Payable Clerk

Organization

Accounting

Pay

$21.00

Pay Frequency

Full Time / Part Time

Full time

Job Summary

Audit purchase orders for conformity and accuracy. Converts requisitions to purchase orders. Complies and maintains accounts payable records by performing the following duties.

Pay Range: $21 - $26.

Job Description

EXAMPLES OF WORK PERFORMED

• Audits accounts payable purchase orders and enters data as required for the generation of the weekly vendor meeting
• Converts requisitions to purchase orders for all county departments daily
• Maintains open purchase order file for all county departments and reconciles with MUNIS reports quarterly
• Verifies all purchase orders pulled into report for BOCC secretary and make copies as needed for District Attorney purchase orders
• Prepares coding for cancellations of purchase orders when requested by county departments
• Miscellaneous duties include handling telephone inquiries by department bookkeepers regarding payment of purchase orders and corrections of purchase orders and filing of miscellaneous items
• Performs other duties as needed

REQUIRED SKILLS KNOWLEDGE AND ABILITIES

• Skills in 10-key by touch, typing 40 WPM, and data entry experience in Excel, and MUNIS purchase order system
• Knowledge of debits and credits; purchase order policy and procedure; the ability to process a large volume of purchase orders accurately; to detect errors
• Deal with county employees tactfully

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Job Description

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); and over three months related experience and/or training or equivalent combination of education and experience. May cross train in other areas within the accounting department.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to other employees of the county.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all unites of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

REASONING ABILITY

Ability to apply common sense understanding to carry out detailed instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This job primarily requires sitting and typing while looking at multiple computer screens
• Proper posture, stretching, and relaxation techniques will be beneficial
• This job often requires long periods of concentration
• While performing the responsibilities, the employee is required to listen and speak
• The employee is required to stand, walk, reach with arms and hands, to stoop and kneel
• Vision abilities required by this job include reading legal documents on a computer screen
• The employee is often required to lift files from shelves to work areas

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Location