Academic Wage: Accessible Formats Coordinator (Internal Employment Opportunity)

Position Details

Position Information

Department Disability Access Srvcs (MSA) Position Title Academic Wage Appt - Hourly Job Title Academic Wage: Accessible Formats Coordinator (Internal Employment Opportunity) Appointment Type Academic Wage Job Location Corvallis Benefits Eligible Not benefits eligible Remote or Hybrid option? Job Summary

This is an Internal Employment Opportunity.

Disability Access Services is seeking two hourly Academic Wage: Accessible Formats Coordinators. These are part-time (0.49 FTE), 12-month, fixed-term positions.

Disability Access Services (DAS) aspires and actively works towards equitable and accessible experiences for students with disabilities at Oregon State University (OSU). DAS serves the mission of OSU by providing access to educational opportunities to a population who has historically been disadvantaged in higher education, students with disabilities. DAS supports disabled students by providing reasonable and appropriate accommodations as required by Federal and State laws. DAS promotes the development of student self-advocacy skills while maintaining fundamental academic and technical standards.

This short-term Coordinator for Accessible Formats position works to deliver accessible content to disabled students based on their approved and requested accommodations. This position makes decisions that require knowledge of disabilities, the functional impact of those disabilities, and assistive technologies required to provide students equal access to the programs and services provided by OSU. The incumbent analyzes situations accurately, evaluates alternatives and adopts an effective course of action at the direction of the Assistant Director for DAS Technology. This position also makes decisions and determinations on the best way to convert information into an accessible format.

This position reports to and assists the Assistant Director for DAS Technology.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS:

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU's safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive.

2025 Best Place for Working Parents Designation!

Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Key Responsibilities

50% DECISION MAKING

• Tracks workflow and progress of captioning and alternative formats requests, maintains accurate records of all converted materials, and reports to the Asst. Director DAS Technology on updates.
• Collaborates with the Asst. Director DAS Technology and Accessible Formats Coordinator on project management related to remediation plans, tasks, and timelines.
• Makes independent decisions around adjustments to how materials may be converted into an accessible format and managing risks and issues related to the remediation process.
• Collaborates with the Asst. Director DAS Technology to obtain copyright permissions and to create alternative formats in-house.
• Supervises process of remediating print and electronic files and/or process of captioning accessible audio/video files from physical and electronic sources by leading and assisting in the implementation projects as directed by the Asst. Director DAS Technology.

30% PROJECT DELIVERY, LEAD WORK AND SUPERVISION

• Responsible for the oversight of day-to-day workflow and organization of alternative format service projects and captioning and decisions involved in managing that workflow.
• Works in collaborations with the Asst. Director DAS Technology in implementing, developing and maintaining workflow processes, by overseeing the DAS Technology Assistant(s) and student workers on established goals and objectives.
• Collaborates with the Asst. Director DAS Technology in development of documentation, communication plans, and monitoring/tracking of project progress.
• Leads and oversees student workers with the day-to-day alternative format development including, planning, preparing, and performing the conversion of required academic materials into alternate formats.
• Manages and oversees the student workers in creating materials around captioning and alternative formats.
• Provides direction to the student workers.
• Helps coordinate work schedules for student workers.
• Reviews work for accuracy prior to delivery of alternative formats to students receiving materials.
• Responsible for training and oversight of final product/materials completed by the student workers.
• Upload notes and emails into AIM database to ensure best practices are followed.
• Assists in creating captions and conversion of alternative formats as necessary.

15% TRAINING

• Provides direct training to the student workers in file preparation, remediation, and video captioning tasks.

5% PROGRAM SUPPORT

• Work in collaboration with DAS team in planning and developing alternative formats.
• Collaborate with DAS advisers when a student reports a barrier to access with materials.
• Attends meetings with Asst. Director DAS Technology, faculty, and students receiving approved accommodations for initial consultation.
• Additional duties as assigned.

What You Will Need

• Bachelor's degree in Disability Services, Information Technology, Management, Liberal Arts, or a relevant field.
• Experience assisting in project management with the ability to document, analyze, track, prioritize, and evaluate risks and required resources.
• Works well independently and as a team member.
• Experience assisting in project management.
• Task management skills including ability to identify risks and required resources to keep projects on task and meet deadlines.
• Ability to learn, understand, and master new technologies under short deadlines.
• Strong organizational skills, detail-oriented, and ability to multitask.
• Excellent communication skills.
• Commitment to contribute to a collaborative and inclusive work environment.
• Strong problem-solving skills.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

• Knowledge of federal and state laws regarding disability access and compliance, including Section 504 and 508 of the Rehabilitation Act and the ADA.
• 2 years of working with individuals with disabilities in an educational setting.
• Experience in remediating materials into Accessible PDFs, HTML, Braille, and tactile graphics.
• Experience with technology used in an academic setting, websites, databases, learning management and course presentation software (i.e. Canvas, Google Documents, etc.).
• Supervisory experience.

Working Conditions / Work Schedule

Typical office environment, in-person at Corvallis Campus. Approximately 20 hours per week, schedule to be determined with supervisor. Some evenings and weekend work is required.

Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Recommended Full-Time Salary Range $23.53-$27.63/hour Link to Position Description

https://jobs.oregonstate.edu/position_descriptions/181083

Posting Detail Information

Posting Number P10005UF Number of Vacancies 2 Anticipated Appointment Begin Date 07/06/2026 Anticipated Appointment End Date 12/31/2026 Posting Date 06/11/2026 Full Consideration Date Closing Date 06/18/2026 Indicate how you intend to recruit for this search Competitive / Internal Special Instructions to Applicants

This is an Internal Employment Opportunity.

When applying you will be required to attach the following electronic documents:

1) A resume

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact:

Randy Ocampo

Randy.Ocampo@oregonstate.edu

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Starting salary within the salary range will be commensurate with skills, education, and experience.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at employee.relations@oregonstate.edu.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Internal employment opportunities are filled from within the institution by candidates who are current, or recent, members of the OSU Community. Please indicate how you meet this criterion. See: http://hr.oregonstate.edu/jobs/oeshtxt/111 for details.

(Open Ended Question)

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents

• VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed)