Academic Program Support Specialist

Announcement

Details

Open Date 04/30/2026 Requisition Number PRN44894B Job Title Academic Program Support Specialist Working Title Registration & Records Academic Program Support Specialist Career Progression Track B Track Level FLSA Code Nonexempt Patient Sensitive Job Code? No Standard Hours per Week 40.00 Full Time or Part Time? Full Time Shift Day Work Schedule Summary

Monday - Friday 8:00am - 5:00pm

University of Utah campus (primary) with some hybrid remote opportunities after probation period.

VP Area Academic Affairs Department 00296 - Registrar's Office Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 16.50 per hour Close Date 06/01/2026 Priority Review Date (Note - Posting may close at any time) Job Summary

Assists students in specific program areas regarding academic policy and procedure which aids students in making decisions regarding financial aid opportunity, graduation requirements, department requirements, general university information, and manages students' university records in a specific academic area by performing clerical activities to maintain students' files.

Responsibilities

Job Responsibilities:

• Data entry, filing, and interaction with students, campus agencies, and the general public concerning registration, records maintenance, transcripts, and graduation.
• Assists students and the university community with registration issues, resolves concerns, and provides registration information.
• Records, monitors, and verifies required data and information into student database and information systems.
• Ensures compliance with university/office policies and procedures, and federal regulations to maintain the accuracy and integrity of academic records.
• Generates reports and statistics and performs miscellaneous job-related duties as assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

Three years of general office experience or equivalency (one year of education can be substituted for two years of related work experience), one of which in an academic setting; and demonstrated human relation and effective communication skills required. College coursework in a related area is preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

2-3 years of data entry experience or related equivalency, proficiency in the use of computer equipment and programs. Familiarity with PeopleSoft preferred. Demonstrated human relations and effective communication skills are required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Type Benefited Staff Special Instructions Summary

• Required 5 professional references, information requested: First and Last Name, Relation, Company, Email and Phone Number

Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Do you have 3 or more years of general office experience, 1 of which is in an academic setting, or equivalency? (1 year of higher education is equivalent to 2 years of experience)

• Yes

• No

• • Are you legally authorized to work in the United States?

• Yes

• No

• • Will you now or in the future require sponsorship for employment visa status (e.g., H-1B status)?

• Yes

• No

• • How many years of related work experience do you have?

• Less than 1 year

• 1 year or more, but less than 3 years

• 3 years or more, but less than 5 years

• 5 years or more, but less than 8 years

• 8 years or more

• • Indicate the number of years of experience you have working in higher education.

• No experience

• Less than 1 year

• 1 year or more, but less than 2 years

• 2 years or more but less than 4 years

• 4 years or more

Applicant Documents

Required Documents

• Resume
• Cover Letter
• List of References

Optional Documents

• Historical Only - Do Not Use - See Document Description for More Information - Addendum to the University of Utah - Veteran Only
• Historical Only - Do Not Use - See Description for More Information - Appropriate discharge document (such as DD-2214) - Veteran Only