Academic Advisor, Groups Scholars Program

Department

GROUPS (BL-GRUP-IUBLA)

Job Summary

Department Specific Responsibilities

• Provides academic advising, programming and monitoring degree completion for Groups Scholars students.

• Assists students with their college transition including understanding the Indiana University educational system and navigating the Bloomington campus environment and resources.

• Identifies internal and external opportunities that support academic growth.

• Facilitates students academic success through individual conferences referral to appropriate personal or academic support services.

• Maintains accurate records and generate reports.

• Collaborates with students, staff, faculty, parents, and others.

• Provides a good understanding of university policy and procedures, federal and state regulations, and grant and scholarship provisions, as well as ensure compliance.

• Provides advising, registration advice and individualized assistance to assigned students from point of admission through graduation which could include up to 4 years.

• Implements specific advising programs that ensure academic progress and success such as Registration Outreach, transitional Student Guidance, Early and Mid-Semester Warning systems, Probationary Student Support, Major and Career Decisions, Campus Academic Support and Resources, and other.

• Communicates available student seminars, workshops, and other support programming for student development.

• Maintains familiarity with all relevant academic policies and procedures; provide a clear understanding of the required course sequences, pre-requisites, internship and other educational and career opportunities.

• Collaborates and communicates with various departments, units, student support offices, faculty, staff and others ensuring joint program development and optimal student support.

• Maintains contact with all advisees during each semester through in-person meetings, group meetings, phone calls, and email.

• Responds constructively and timely to a wide range of student inquiries and concerns related to academic needs, and to personal or private issues, health concerns, family matters, personal relationships, financial concerns, and other matters.

• Actively listens and assesses the inquiry or situation and use sound judgment in responding, referring, and/or calling for additional assistance as the matter dictates.

• Advises, counsels, and educates students about career resources and job search engines and graduate school application strategies.

• Maintains clear and concise advising notes reflecting all advising meetings.

• Tracks performance, retention, and graduation rates of assigned students and generate appropriate reports.

• Collaborates with other advisors, staff, and faculty to ensure strong support for all of Groups Scholars.

• Maintains confidentiality, comply with university policies, federal and state regulations, and grant and scholarship provisions.

• Coordinates evaluative services with English Language Instructional Program (ELIP). Coordinate accommodations with Accessible Educational Services regarding students with qualifying medical conditions, under the Americans with Disabilities Act (ADA).

• Applies extensive knowledge of learning differences and strategies to provide individualized academic support to students who are falling behind in class and support for students needs in reading and writing.

• Works with retention specialist to coordinate academic recovery strategy.

• Works closely with students to develop learning strategies tailored to students particular learning style, in order to help improve their grades and support their academic progress.

• Analyzes data provided by university assessments that help monitor student performance.

• Maintains accurate records and generate reports regarding progress, placements, and longitudinal studies.

• Maintains up to date knowledge of new developments in teaching methods, learning strategies, and educational psychology.

• Attends internal and external meetings, workshops, programs and conferences to support position.

• Creates and delivers Groups Scholars presentations.

• Travels inter-campus and intra-campus, as well as within the state of Indiana.

General Responsibilities

• Provides academic counseling for students pursuing or considering majors, minors, or certificates. Guides students in planning their course of study in concert with the departments curricular requirements. Explains curriculum requirements and school and campus policies.
• Meets with students in groups and 1-on-1 to guide students in academic programs that will meet their educational needs and the requirements of their chosen major, minor, and/or certificate.
• Assists students in making informed decisions about a choice of major and potential career or graduate school direction. Helps students to assess their interests, values, and academic skills and to understand these in relation to major choice and potential future career/graduate school options.
• Teaches students how to navigate university systems, academic processes, and policies. Empowers student accountability in academic decisions about courses, career direction, and long-term plans. Provides guidance on avenues for increased involvement as an IU student and in the IU community.
• Refers students to appropriate campus resources, such as academic support resources, placement programs, internship and overseas study opportunities, etc.
• Tracks and monitors students academic progress, reviews and maintains confidential student records to ensure that students meet requirements and to document advising discussions, and communicates this information in a timely manner to students and to appropriate academic offices when necessary.
• Represents the advising function as a presenter at campus meetings and recruiting functions. Assists in developing written advising materials for use in student events.
• Researches, recommends, or creates best practices for unit or campus initiatives, projects, processes, or programs and may provide guidance to other Academic Advisors.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Masters degree in related field.

WORK EXPERIENCE

Required

• 2 years in student affairs, teaching, academic advising, or related field. Experience in a student-focused, higher education environment is highly desired.

Preferred

• 3 years in student affairs, teaching, academic advising, or related field.

SKILLS

Required

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.
• Uses and learns new technology proficiently and changes practices with changing technology.
• Meet Best Practices and National Standards for Academic Advising.
• Understands and meets FERPA requirements.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus, travel to other IU campuses as well as within the state of Indiana. The person in this role must be able to perform the essential functions with or without an accommodation.

Additional Information

Priority consideration will be given to candidates who apply on or before September 10, 2026.

This position is part of the IU Framework for Academic Advising and Career Development. Learn more about the associated expectations, student learning outcomes, and institutional commitments.

Work Location

Indiana University Bloomington

This is an in person position

Advertised Salary

$50,000.00 on an annualized basis.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Career

FLSA: Exempt

Job Function: Student Services

Job Family: Academic Advising

Click here to learn more about Indiana Universitys Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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