Academic Advisor/ Admission Advisor

We are seeking a detail-oriented and student-focused Academic Advisor / Graduate Admissions Coordinator to support graduate admissions, academic advising, student services, and enrollment administration at a leading university. The ideal candidate will have experience in higher education, graduate admissions, academic advising, or student services, with strong organizational, communication, and problem-solving skills.

Job Title- Academic Advisor / Graduate Admissions Coordinator
Duration 3 months
Location Los Angeles CA - hybrid: 3 days on-site, 2 days remote

Job Summary
We are seeking a detail-oriented and student-focused Academic Advisor / Graduate Admissions Coordinator to support graduate admissions, academic advising, student services, and enrollment administration at a leading university.
The ideal candidate will have experience in higher education, graduate admissions, academic advising, or student services, with strong organizational, communication, and problem-solving skills. This role involves advising prospective and current graduate students, maintaining accurate academic records, supporting recruitment initiatives, and ensuring compliance with university policies and procedures.

Key Responsibilities

• Provide academic advising to current and prospective graduate students on curriculum, degree requirements, academic progress, transfer credits, and graduation clearance.
• Support graduate admissions, recruitment, and enrollment activities.
• Review and prepare applications for admission and maintain accurate applicant records using university systems and CRM platforms.
• Coordinate student registration, grading, enrollment verification, petitions, and degree progress tracking.
• Respond to student inquiries regarding admission requirements, financial aid options, academic policies, and program expectations.
• Organize and support virtual and in-person graduate recruitment events, information sessions, and admitted-student programs.
• Maintain student databases, compile statistical information, and prepare reports for internal and external stakeholders.
• Evaluate student concerns and connect students with appropriate university departments and support services.
• Stay current on university policies related to admissions, registration, transfer credits, financial aid, and degree requirements.
• Collaborate with academic administrators, faculty, and university teams to ensure a positive student experience.
• Support occasional early morning, evening, and weekend events as required.

Required Qualifications

• Bachelor's degree from an accredited institution.
• Minimum of 2 years of relevant professional experience.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication, interpersonal, and presentation skills.
• Ability to manage multiple priorities independently and collaboratively.
• Strong customer service and problem-solving abilities.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Ability to interpret and communicate policies, procedures, and academic requirements accurately.

Preferred Qualifications

• Experience in higher education, graduate admissions, academic advising, enrollment services, or student affairs.
• Experience with Student Information Systems (SIS), university application platforms, and CRM systems.
• Familiarity with USC's Student Information System (SIS), if applicable.
• Experience supporting international students and familiarity with F-1 visa regulations.
• Experience with student records, transfer credit evaluations, graduation audits, and admissions reporting.

#apolis2027