| Location | St. Charles, MO |
Job Description Francis Howell School District Administrative Assistant - Director of Elementary/Secondary Education Purpose Statement The job of Administrative Assistant - Director of Elementary/Secondary Education is done for the purpose/s of providing administrative and secretarial support to assigned administrative personnel; coordinating activities of assigned administrative personnel; monitoring assigned activities; and providing information, recommendations and/or direction as requested by assigned administrator. Essential Functions Compiles data from a variety of sources (e.g. work orders, budget reports, specialized reports, etc.) for the purpose of complying with financial, legal and/or administrative requirements. Coordinates a variety of projects, functions, and/or program components (e.g. summer school, meetings, travel and accommodations, etc.) for the purpose of completing activities and/or delivering services in a timely fashion. Maintains a wide variety of manual and electronic documents files and records (e.g. budget data, financial records, employee records, reports, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements. Monitors a variety of activities on behalf of assigned Administrator (e.g. boundary exceptions, code of conduct hearings, account balances, work order status, etc.) for the purpose of achieving goals and meeting target dates. Participates in a variety of meetings, workshops, and/or trainings for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees. Prepares a variety of documents (e.g. correspondence, agendas, flyers, registrations, reports, etc.) for the purpose of communicating information and/or creating documentation in compliance with established guidelines. Processes documents and materials (e.g. U.S. and interoffice mail, summer school enrollment, work orders, requisitions, travel reimbursements, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements. Procures supplies and materials for the purpose of maintaining availability of required items. Reconciles account balances for assigned budget categories for the purpose of maintaining accurate account balances. Responds to a variety of inquiries from a variety of internal and external parties (e.g. staff, parents, students, community, public agencies, etc.) for the purpose of providing information or direction and/or facilitating communication among parties. Schedules a wide variety of activities (e.g. appointments, meetings, hearings, travel reservations/accommodations, etc.) for the purpose of making necessary arrangements for assigned administrator. Supports assigned administrative personnel for the purpose of providing assistance with their functions and responsibilities. Other Functions Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit. Job Requirements: Minimum Qualifications Knowledge, Skills and Abilities KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read Administrative Assistant - Director of Elementary/Secondary Education Page 1 of 2 a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: business telephone etiquette; concepts of grammar and punctuation; and office practices and procedures. SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions.operating standard office equipment including pertinent software applications; word processing, spreadsheets, and preparing and maintaining accurate records. ABILITY is required to schedule activities, meetings, and/or events; gather and/or collate data; and use basic, job- related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with similar types of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; displaying tact and courtesy; maintaining confidentiality; setting priorities; being attentive to detail; establishing and maintaining effective working relationships; working as part of a team; and working with frequent interruptions. Responsibility Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; tracking budget expenditures. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services. Work Environment The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 75% sitting, 15% walking, 10% standing. This job is performed in a generally clean and healthy environment. Experience: Job related experience with increasing levels of responsibility is desired. Education: High School diploma or equivalent.
Required Testing Certificates and Licenses None Specified None Specified Continuing Educ./Training Clearances None Specified None Specified FLSA Status Approval Date Pay Grade Non Exempt Revised Date Administrative Assistant - Director of Elementary/Secondary Education Page 2 of 2