A/R Cash Application Analyst

About Spectrum Vascular

Spectrum Vascular is an innovative medical device company focused on vascular access and medication management. Our mission is to improve the lives of patients worldwide by providing caregivers with high quality, innovative products with exceptional customer service. We are a company that was formed through the acquisition of a portfolio of trusted products that have been widely used by customers for decades. Innovation has been a core strategic pillar throughout our history and many of our products have been designed to deliver antimicrobial and antithrombogenic protection or to support certain patient populations such as those who are critically ill and pediatrics. This role represents a unique opportunity to join a dynamic and growing team with established products and an entrepreneurial mindset.

Position Summary

The Accounts Receivable Cash Application Analyst is responsible for accurately applying customer payments to outstanding invoices, researching payment discrepancies, reconciling accounts, and supporting the overall accounts receivable process. This role ensures timely and accurate cash posting, maintains customer account integrity, and collaborates with internal and external stakeholders to resolve payment-related issues.

Key Responsibilities

• Apply customer payments received through checks, ACH, wire transfers, lockbox, credit cards, and other payment methods to customer accounts.
• Reconcile daily cash receipts and ensure accurate posting within established timelines.
• Investigate and resolve unapplied cash, short payments, overpayments, deductions, and payment discrepancies.
• Research remittance information and communicate with customers and internal departments to resolve issues.
• Prepare and maintain cash application reports and account reconciliations.
• Monitor aging reports and assist with collection activities when necessary.
• Process refunds, adjustments, and write-offs in accordance with company policies.
• Support month-end and year-end closing activities related to accounts receivable.
• Maintain accurate customer account records and documentation.
• Collaborate with Credit, Collections, Customer Service, Sales, and Treasury teams to ensure timely issue resolution.
• Identify opportunities for process improvements and automation within cash application and AR functions.
• Ensure compliance with internal controls, accounting standards, and company policies.

Required Qualifications

• Bachelor''s degree in Accounting, Finance, Business Administration, or related field preferred.
• 2+ years of experience in Accounts Receivable, Cash Application, or related accounting functions.
• Strong understanding of accounting principles and accounts receivable processes.
• Experience with ERP systems such as SAP, Oracle, NetSuite, Microsoft Dynamics, or similar. Preferably QAD.
• Proficiency in Microsoft Excel, including VLOOKUP, PivotTables, and data analysis functions.
• Strong analytical, problem-solving, and organizational skills.
• Excellent attention to detail and accuracy.
• Effective written and verbal communication skills.

Preferred Qualifications

• Experience with lockbox processing and electronic payment systems.
• Knowledge of deduction management and dispute resolution.
• Experience in high-volume transaction environments.
• Familiarity with SOX compliance and internal controls.

Key Competencies

• Attention to Detail
• Analytical Thinking
• Problem Solving
• Time Management
• Customer Service Orientation
• Collaboration and Teamwork
• Data Accuracy and Integrity

Typical Performance Metrics

• Cash application accuracy rate
• Daily cash posting timeliness
• Unapplied cash balance reduction
• Resolution time for payment discrepancies
• Account reconciliation completion rate
• Compliance with month-end closing deadlines

Spectrum Vascular is an Equal Opportunity Employer and committed to creating a diverse and inclusive company culture. Spectrum Vascular does not discriminate against candidates and employees because of their disability, sex, race, gender identity, sexual orientation, religion, national origin, age, veteran status, or any other protected status.