| Location | Brownsville, Texas |
Title: Administrative Specialist
Organization: PARDS: BGC Administration
Department: BGC Administration
Location: PARDS Golf Center
Rate of Pay: $16.51
Job Summary The purpose of the Administrative Specialist is to provide administrative and secretarial support to a department/division. The class is responsible for document preparation; assisting with special projects data entry, responding to public requests and inquiries, scheduling meetings and/ or travel arrangements, handling purchase orders and invoices, file and inventory maintenance. The class works within a general outline of work to be performed; develops work methods and sequences under general supervision. |
Competencies • Safety Acumen |
Key Functions/Knowledge/Skills • Slightly above average skills; knowledge of more complex work routines, rules, procedures, or operations; ability to operate higher-level specialized equipment |
Minimum Education & Experience High school graduation or GED plus two years of experience. |
Special Certifications & Licenses
Valid Texas Driver’s License.
Independence & Judgement
Average judgment; must recognize and resolve problems such as bad grammar, type of procedure to apply, where to refer call or correspondence without specified destination, whether there is a problem/malfunction with a piece of office equipment that needs attention, etc.; may involve freedom in selection of work methods among approved routines, setting of priorities, or sequencing of tasks within established schedules.
Initiative & Ingenuity
Greater level of knowledge when applying guidelines and interpretation of available options to non-standard situations; division goals drive priorities.
Supervisory & Responsibility
Does not supervise.
Financial Responsibility
Prepares payroll; reconciles bank accounts.
Level & Frequency of Outside Contact
Direct contact may be infrequent but may require considerable tact and courtesy when it does occur.
Physical Demands
Office job with little or occasional light physical effort, may require brief periods of muscular exertion, such as standing, lifting, moving, pulling, pushing, etc. Ability to exert up to 20lbs. of force occasionally to move objects.
Responsibility for Equipment & Property
Responsible for use of equipment/property such as office equipment, supplies, etc., which are used in office.
Working Conditions
Office job, no adverse conditions.
Other Requirements
The City of Brownsville requires all employees to successfully pass a Drug & Alcohol and a physical examination and a Background Check.
ADA Requirements
The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.
Benefits
The City of Brownsville offers a comprehensive benefits package designed to support its employees' well-being and future. Employees participate in a robust retirement plan through the Texas Municipal Retirement System (TMRS) City to Employee Matching Ratio 2:1, with eligibility for retirement after 5 years of service at age 60 or 20 years of service at any age.
The City provides exceptional health benefits, including medical, dental, and life insurance plans for employees and their families, along with vision coverage for employees enrolled in health insurance through MetLife. Employees and their dependents can also access care at Frontier Clinic at no cost when covered by the City's health plan. Additionally, pet insurance is available as a voluntary benefit.
Employees have access to deferred compensation plans through Equitable and supplemental insurance options from AFLAC and Colonial Life. Full-time employees accrue 10 sick days and 15 vacation days annually.
The City offers parental leave concurrent with FMLA for eligible employees, longevity pay, and 100% tuition assistance up to $5,000 annually. Furthermore, Brownsville observes 14 holidays per year, plus two floating holidays, giving employees a balanced and rewarding work-life experience.
Starting in fiscal year 2025, employees will have access to flexible scheduling options as part of our commitment to work-life balance.
EEOC Statements
The City of Brownsville does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.