| Location | Garland, TX |
Job
Title:
Administrator
Selections
Specialist
Exemption
Status:
Nonexempt
Human
Resources
Reports
to:
Assistant
Superintendent
Human
Resources
Date
Revised:
November
2017
Dept./School:
Human
Resources
Pay
Grade :
P17
Primary
Purpose:
Under
moderate
supervision,
organize
and
manage
screening
and
interviews
for
district-assigned
administrative
and
other
staff
position(s).
Provide
clerical
support
to
the
department
head
and
other
staff
members.
Qualifications:
Education/Certification:
High
school
diploma
or
equivalent
Certified
Certified
Educational
Office
Professional
(CEOP)
certification,
preferred
Experience:
Minimum
of
three
(3)
years
of
clerical
experience
Special
Knowledge/Skills:
Strong
computer
knowledge
required
in
MS
Office
Suite,
Google Suite,
Application
Tracking
System,
Outlook,
Database
systems,
Oracle,
and
Tyler
Munis
Ability
to
prioritize
workflow
to
address
the
multiple
needs
of
the
supervisor(s)
or
the
department
Ability
to
multitask
numerous
complex
administrative
activities
Must
possess
highly
effective
and
pleasant
telephone
skills
to
communicate
with
staff
and
the
public
in
a
positive
and
professional
manner
Must
be
able
to
interact
with
all
levels
of
school
employees
positively
and
to
work
positively
and
cooperatively
with
co-workers
Strong
interpersonal
skills
required
Must
be
able
to
represent
the
school
district
positively
Must
possess
strong
organizational
skills
and
general
clerical
skills
Ability
to
use
software
to
develop
spreadsheets
and
databases,
and
do
word
processing
Must
exhibit
initiative
in
performing
routine
office
functions
Must
be
able
to
handle
a
heavy
workload
in
a
fast-paced
office
with
critical
deadlines
Must
be
detail-oriented
and
a
quick
learner
Must
be
flexible
and
adaptable
under
pressure
Major
Responsibilities
and
Duties:
Clerical
Support
1.
Handle
all
application
records
for
assigned
administrative
and
other
staff
position(s).
2.
Initiate
and
maintain
all
records/forms
for
certification
for
administrative
appointments.
3.
Maintain
and
review
all
transcripts,
service
records,
and
other
required
personnel
records
and
forms
on
assigned
applicants.
4.
Prepare
correspondence,
forms,
reports,
manuals,
and
presentations
for
the
department
head
and
other
department
staff
members.
5.
Compile,
maintain,
and
file
all
reports,
records,
and
other
documents
as
required.
Other
6.
Answer
and
respond
to
incoming
calls,
take
reliable
messages,
and
route
them
to
appropriate
staff.
7.
Maintain
a
schedule
of
screening
and
interview
dates.
8.
Comply
with
federal
and
state
laws
and
regulations
and
local
board
policies.
9.
Maintain
confidentiality.
10.
Perform
all
other
duties
as
assigned.
Supervisory
Responsibilities:
None
Mental
Demands/Physical
Demands/Environmental
Factors:
Tools/Equipment
Used:
Standard
office
equipment,
including
a
personal
computer
and
peripherals
Posture:
Prolonged
sitting;
occasional
bending/stooping,
pushing/pulling,
and
twisting
Motion:
Repetitive
hand
motions,
including
frequent
keyboarding
and
use
of
a
mouse;
occasional
reaching
Lifting:
Occasional
light
lifting
and
carrying
(less
than
15
pounds)
Environment:
May
work
prolonged
or
irregular
hours ;
occasional
districtwide
travel
Mental
Demands:
Work
with
frequent
interruptions;
maintain
emotional
control
under
stress
This
document
describes
the
general
purpose
and
responsibilities
assigned
to
this
job.
It
is
not
an
exhaustive
list
of
all
responsibilities
and
duties
that
may
be
assigned
or
skills
that
may
be
required.
Reviewed
by
Date
Received
by
Date
.