38458 38459 Event Coordinator

Job

Title:

Event

Coordinator

Exemption

Status:

Exempt

Reports

to:

Event

Services

Manager

Date

Revised:

September

2026

Dept./School:

Event

Services/Curtis

Culwell

Center

Pay

Grade:

101

Primary

Purpose:

Perform

as

the

primary

coordinator

between

facility

users

and

the

Curtis

Culwell

Center.

Monitor

events

from

move-in

to

move-out,

ensuring

that

all

facility

policies

and

procedures

are

followed

at

all

times

and

all

aspects

of

the

agreement

with

each

facility's

user

are

carried

out.

Acts

as

the

manager

on

duty

for

all

assigned

events.

Duties

are

varied

and

require

independent

action.

Qualifications:

Education/Certification:

Bachelor's

degree

related

to

administration

or

management

A

valid

state

driver's

license

Experience:

Minimum

of

2

(two)

years

or

more

equivalent

experience

relevant

to

the

position

Special

Knowledge/Skills:

Excellent

communication

skills

Ability

to

plan,

assign,

and

supervise

the

work

of

a

moderately

large

group

of

semi-skilled

and

unskilled

workers

Ability

to

work

flexible

hours,

including

nights,

weekends,

and

holidays

Knowledge

of

the

management

and

operations

of

event

facilities

is

a

plus

Ability

to

speak

and

write

in

English,

Spanish,

and/or

other

languages

Ability

to

demonstrate

excellent

communication,

supervisory,

and

leadership

skills.

Ability

to

independently

analyze

conditions

and

problems

and

take

appropriate

action.

Ability

to

work

in

an

extremely

fast-paced

environment

in

a

highly

responsible

position.

Ability

to

express

oneself

clearly

and

concisely,

orally

and

in

writing.

Ability

to

interact

and

communicate

well

with

the

public.

Major

Responsibilities

and

Duties:

Performance

Effectiveness

1.

Provides

primary

face-to-face

contact

with

facility

users

and

patrons

during

events.

2.

Reviews

event

agendas,

function

sheets,

and

floor

plans

to

evaluate

every

event

set

up

to

ensure

that

each

is

correct

and

that

all

facility-provided

services

and

move-in

and

move-out

times

are

provided

or

followed

per

the

agreement,

and

make

corrections

or

take

appropriate

action

as

needed.

3.

Works

with

the

approved

caterers

and

the

exclusive

concessionaire

to

ensure

the

catering

rules

and

regulations

are

followed

during

events.

4.

Maintains

availability,

open

communications,

and

close

interface

with

clients

or

patrons

and

services

requests

as

needed.

5.

Trains,

schedules,

supervises,

delegates,

manages,

evaluates,

oversees

crowd

management,

and

coordinates

all

event

service

personnel

during

events,

including

event

security,

ushers,

ticket

takers,

ticket

sellers,

parking

attendants,

AV

Technicians,

event

custodians,

contracted

services,

etc.

6.

Utilizes

EBMS

software

in

scheduling,

invoicing,

and

general

information

or

reports.

7.

Must

be

erudite

with

the

facility's

"Event

Services

Handbook,"

"Catering

Rules

and

Regulations,"

"Ticketed

Events

Procedures

Manual,"

and

"Emergency

Plan

Manual,"

and

is

responsible

for

administering

these

policies

during

events.

8.

Ensure

all

audio-visual

equipment

ordered

by

the

client

is

in

working

order,

interfaces

with

any

pre-approved

client's

equipment,

and

instructs

users

on

proper

use.

Personal

Effectiveness

9.

Displays

professionalism

in

dealing

with

students,

parents,

staff,

and

facility

users.

10.

Approaches

problem-solving

tactfully

with

directness

and

integrity.

11.

Exerts

a

positive

influence

and

works

in

harmony

with

associates.

12.

Responds

to

suggestions

for

improvement

positively.

13.

Displays

self-control

and

tact.

14.

Must

display

good

attendance

and

be

punctual.

15.

Maintains

professional

appearance.

16.

Is

mentally

alert

and

physically

able

to

perform

job

functions.

17.

Provides

for

the

care

and

protection

of

school

property.

Professional

Effectiveness

18.

Manifests

support

for

and

compliance

with

the

philosophy,

objectives,

policies,

and

procedures

of

the

Curtis

Culwell

Center

and

Garland

ISD.

19.

Follows

the

Curtis

Culwell

Center

policies

about

individual

assignments.

20.

Demonstrates

an

interest

in

acquiring

new

skills

and

knowledge.

21.

Seeks

professional

growth

through

continuing

education

and

staff

development.

22.

Performs

all

other

duties

as

assigned.

Supervisory

Responsibilities:

Supervises

event

services

technicians,

audio-visual

technicians,

custodians,

and

other

facility

staff

during

events

Mental

Demands/Physical

Demands/Environmental

Factors:

Tools/Equipment

Used:

Standard

office

equipment,

including

a

personal

computer

and

peripherals

Posture:

Prolonged

sitting;

occasional

bending/stooping,

pushing/pulling,

and

twisting

Motion:

Repetitive

hand

motions,

including

frequent

keyboarding

and

use

of

a

mouse;

occasional

reaching;

ability

to

navigate

the

facility

for

prolonged

periods

of

time

Lifting:

Occasional

light

lifting

and

carrying

(less

than

15

pounds)

Environment:

May

work

prolonged

or

irregular

hours ;

occasional

travel

Mental

Demands:

Work

with

frequent

interruptions;

maintain

emotional

control

under

stress;

remain

alert

for

extended

periods

of

time

This

document

describes

the

general

purpose

and

responsibilities

assigned

to

this

job.

It

is

not

an

exhaustive

list

of

all

responsibilities

and

duties

that

may

be

assigned

or

skills

that

may

be

required.

Reviewed

by

Date

Received

by

Date