38402 Secretary Director SPED

Job

Title:

Secretary

to

Director

of

Special

Education

Exemption

Status:

Nonexempt

Reports

to:

Director

of

Special

Education

Date

Revised:

September

2026

Dept.

/School:

Special

Education

Pay

Grade:

P17

Primary

Purpose:

To

assist

in

the

routine

work

activities

of

a

school

district

department

office

and

provide

clerical

and

administrative

services

to

the

Director

of

Special

Education

and

other

staff

members.

Qualifications:

Education/Certification:

High

School

Diploma,

or

equivalent

Certified

Educational

Office

Professional

(CEOP)

certification,

preferred

Experience:

Minimum

three

(3)

years

of

secretarial

experience

in

a

public

school

Minimum

of

two

(2)

years

of

secretarial

experience

in

a

central

office

position,

preferred

Special

Knowledge/Skills:

Good

telephone

and

public

relations

skills

Effective

communication

and

interpersonal

skills

Proficient

skills

in

keyboarding,

word

processing,

and

file

maintenance.

Working

knowledge

of

basic

office

procedures

and

the

operation

of

standard

office

equipment/machines

Strong

written

and

oral

communication

skills,

including

grammar

and

spelling

Ability

to

prioritize

workflow

to

address

the

multiple

needs

of

the

supervisor

or

the

department

Ability

to

multitask

numerous

complex

administrative

activities

Ability

to

read,

analyze,

and

interpret

general

business

and

technical

publications

Ability

to

apply

common

sense

understanding

to

carry

out

written,

oral,

or

diagram

instructions

Ability

to

work

with

numbers

in

an

accurate

and

rapid

manner

Strong

organizational

and

interpersonal

skills

Detail

oriented

Ability

to

work

well

with

a

diverse

population

Working

knowledge

of

Skyward,

Kronos,

Excel,

Word,

and

PowerPoint,

preferred

Bilingual

(Spanish),

preferred

Major

Responsibilities

and

Duties:

1.

Receive

visitors

and

telephone

calls;

respond

to

general

inquiries

about

the

functions

of

the

department;

screen

those

that

can

be

handled

without

the

Director's

assistance.

2.

Process

incoming

and

outgoing

mail,

as

well

as

A-location

email

correspondence.

3.

Maintain

adequate

materials

and

office

supplies

to

support

efficient,

effective

department

operations.

4.

Utilize

office

technology

(e.g.,

fax

machines,

copy

machines,

electronic

staplers/hole

punches,

etc.)

to

complete

tasks

and

maintain

operational

readiness

of

equipment.

5.

Maintain

department

staff

attendance

records

(e.g.,

Kronos).

6.

Maintain

position

inventory

of

all

SPED

positions

and

payroll

costing.

7.

Assist

with

the

development

of

the

department

office

budget

and

maintain

ledger

records

and

other

bookkeeping

tasks

as

needed.

8.

Prepare

and

maintain

purchase

orders,

check

requests,

invoices,

reimbursements,

etc.

9.

Prepare

and

manage

requisitions

and

other

personnel

action

requests

for

department

personnel

changes

and

new

hires,

as

needed.

10.

Compose

minutes,

correspondence,

memoranda,

reports,

forms,

and

similar

materials

in

final

form

and

submit

to

the

appropriate

entity.

11.

Maintain

appropriate

files

and

records

associated

with

responsibilities.

12.

Maintain

the

Director's

calendar,

schedule

meetings,

and

prepare

meeting

materials

as

requested.

13.

Assist

other

department

professional

staff

with

appointments,

scheduling

meetings,

material

preparations,

and

other

secretarial

tasks.

Professional

Effectiveness

14.

Maintains

confidentiality

and

integrity

of

information

handled

within

the

office.

15.

Articulate

support

for

the

mission,

philosophy,

strategic

plan,

goals/objectives,

policies,

and

procedures

of

Garland

ISD.

16.

Comply

with

policies

established

by

state

and

federal

law,

State

Board

of

Education

rule,

and

local

school

board

policy.

17.

Use

effective

communication

skills

to

present

information

accurately

and

clearly.

18.

Complete

work

efficiently,

accurately,

and

promptly.

19.

Show

initiative

by

assuming

routine

office

functions

and

duties.

20.

Relate

to

staff,

students,

and

parents

in

ways

that

convey

mutual

respect,

concern,

and

high

expectations.

21.

Demonstrate

effective

organization

skills.

22.

Demonstrate

effective

technology

skills,

including

the

use

of

appropriate

software

and

keyboarding

skills.

23.

Accept

responsibility

for

the

care

and

protection

of

district

property..

Personal

Effectiveness

24.

Determine

priorities

and

maintain

office

controls

to

ensure

the

timely

accomplishment

of

assigned

tasks.

25.

Demonstrate

professionalism

in

dealing

with

students,

parents,

community

members,

and

colleagues.

26.

Exert

a

positive

influence,

demonstrating

a

"can-do"

attitude

and

fostering

a

collaborative

work

environment.

27.

Maintain

a

problem-solving

mindset,

approaching

problems

with

tact,

directness,

and

integrity.

28.

Maintain

professional

behaviors,

including

appearance,

daily

attendance,

punctual

arrival,

and

orderly

workspace.

29.

Maintain

mental

alertness

and

physical

ability

to

perform

job

functions.

30.

Demonstrate

interest

in

acquiring

new

skills

and

knowledge.

31.

Pursue

professional

development

through

reading,

attending

conferences/training,

and

being

involved

with

related

associations

and/or

organizations.

32.

Perform

all

other

duties

as

assigned.

Mental

Demands/Physical

Demands/Environmental

Factors

Tools/Equipment

Used:

Standard

office

equipment,

including

a

personal

computer

and

peripherals

Posture:

Prolonged

sitting;

occasional

bending/stooping,

pushing/pulling,

and

twisting

Motion:

Repetitive

hand

motions,

frequent

keyboarding

and

use

of

a

mouse;

occasional

reaching

Lifting:

Occasional

light

lifting

and

carrying

(less

than

15

pounds)

Environment:

May

work

prolonged

or

irregular

hours;

occasional

district-wide

travel

Mental

Demands:

Work

with

frequent

interruptions;

coordinate

multiple

tasks;

maintain

emotional

control

under

stress;

maintain

confidentiality

as

required

by

FERPA

This

document

describes

the

general

purpose

and

responsibilities

assigned

to

this

job.

It

is

not

an

exhaustive

list

of

all

responsibilities

and

duties

that

may

be

assigned

or

skills

that

may

be

required.

Reviewed

by

Date

Received

by

Date