Reports to: Director of Finance Technology & Data Resources
Position Overview: The 340B Revenue Specialist is responsible for the data transfer from the agency’s electronic medical records system (EcW), into Sage Intacct, and processing payment data from third-party administrators (TPAs). This role supports the Director of Finance Technology & Data Resources (DFT), in all aspects of 340B data recognition and is responsible for consistently following existing protocols for 340B revenue & payment recognition. The 340B Revenue Specialist will assist in analyzing & reporting outstanding scripts and is required to follow up, as needed, to ensure qualified scripts are reimbursed.
Job Duties & Responsibilities:Data Import:- Access data to capture monthly revenue activity, as revenue estimates for 340B
- Record drug expense estimate, based on revenue entry, to recognize inventory reduction.
- Recognize 340B inventory purchases clearing the Pharmacy bank account. Coordinate with DFT, to true up inventory general ledger, to TPA inventory.
- Utilize TPA payment data to create reversal of applicable revenue estimates, and entry of revised, actual revenue (net adjustment) in the current open month.
- Record dispensing and administrative fees from TPAs.
- Record payment information from TPA and apply to script-level receivables.
- Analyze outstanding and unpaid scripts. Follow through to complete script qualifications and/or to communicate to TPA, for additional information.
- Work with DFT to ensure that all scripts are paid, or written off.
- Assist in the creation and reporting of KPIs related to 340B, as requested.
Revenue Verification and Reconciliation:- Confirm revenue estimates tie back to EcW, reflecting revenue in the month of the medical appointment.
- Confirm revenue estimate reversals and revised revenue are recorded in the open month.
- Confirm general ledger TB for inventory, to total TPA inventory.
Communication and Coordination:- Communicate with program staff regarding data inconsistencies or discrepancies.
- Communicate with DFT, or contractors (APIs), to ensure accuracy of imports.
- Ensure data transfer occurs with little or no modification, from the original source to Sage Intacct. Report to DFT, any instances where manual edits are required.
- Maintain adherence to data capture & import processes, & security protocols.
General Ledger Support:
- Assist DFT, in all aspects related to accurate recognition of agency 340B revenue, as reported in agency financial statements.
- Complete analysis activities and special projects assigned by the DFT or CFO.
- Develop a clear understanding of key individual accounting controls related to data capture, revenue recognition, and accounts receivable.
Job Requirements & Qualifications:- Have a clear understanding of 340B and complete necessary training to understand compliance with 340B regulations, as it relates to Resource Center programs.
- Strong process management and time management skills.
- Attention to detail and accuracy in data capture.
- Proficiency in Microsoft Excel and other Microsoft products.
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