27-27 Executive Associate - Finance and Business Services (Manager 170)

27-27 Executive Associate - Finance and Business Services (Manager 170)

Salary

$76,177.00 Annually

Location

West Chester University, PA

Job Type

Regular / Full-Time

Job Number

27-27

Department

Finance & Administration

Division

Finance & Business Services

Opening Date

09/10/2026

• Description
• Benefits

Position Summary

Join a vibrant equity-minded campus whose excellence is reflected in its community, cultural engagement, and student success. The Division of Finance and Business Services (FBS) invites applicants for the position of Executive Associate (Manager 170).

West Chester University (WCU), a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.

WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.

Reporting directly to the Senior Associate Vice President (SAVP) for Finance and Business Services, the Executive Associate manages and oversees various administrative and fiscal functions which include the handling of budget compliance, managing the fixed asset inventory and surplus property processes, processing financial transactions, and maintaining records. The incumbent will also be involved in managing the SAVP's calendar, monitoring deadlines, preparing correspondence, and coordinating office logistics. As a conduit liaison within the division, at the direction of the SAVP, the incumbent provides clarity on directives. The Executive Associate serves as point of contact within the division. The incumbent will stay up to date on pertinent university policies advising the SAVP as necessary.

The ideal candidate demonstrates strong functional expertise and excellent organizational skills. This person is collaborative and can work independently in a fast-paced, multi-priority, deadline driven, team orientated environment. The candidate will leverage their experience and expertise with the organization's processes. This person will collaborate with internal and external stakeholders to ensure success.

Responsibilities include:

• Manages the University's annual Fixed Asset Physical Inventory Process and act as the Surplus Property Manager
• Provides managerial support to the SAVP on a variety of assignments of a confidential nature. This includes conducting independent research, fact gathering, and data analysis.
• Provides managerial and administrative projects & committee support to FBS; and works closely with the SAVP and staff to plan, coordinate, and complete projects
• Prepares various types of correspondence, reports, minutes, and similar communications for the SAVP FBS; responds to or redirects emails on behalf of the SAVP FBS and monitors all visitors and phone calls for the SAVP FBS
• Oversees Finance and Business Services Budget and ensures compliance with university policies; audits budget for accurate charges, transfers, billing, payments and reimbursements, and works with related departments to resolve discrepancies
• Communicates effectively, organizes/maintains data and files, and performs well under pressure and constant interruptions
• Documents/revises FBS procedures, processes, and policies as well as monitors policy website review dates
• Coordinates logistical needs for the department, external auditors, and other campus visitors
• Coordinates and ensures prompt responses to requests for information from external parties and other university departments; assists with data collection where possible
• Supervises and directs the work of assigned staff, which includes a Fiscal Technician
• Organizes special events for FBS
• Remains up to date on current university and PASSHE policies, procedures, and administrative tools, including SAP BI Reporting; serves as a department consultant and where necessary, as trainer, for other FBS staff on these policies and tools
• Performs other duties as assigned

Minimum Qualifications

• Bachelor's degree
• A minimum of 3 years of experience in managerial and/or administrative support in an office setting
• Demonstrated ability to effectively communicate in writing & verbally, and present dynamically to a variety of constituents

Preferred Qualifications

• Understanding of accounting principles and experience with journal entries; and/or
• Experience with generating and reviewing financial reports; and/or
• Experience with SAP and BI

Special Instructions

There is the possibility of working remotely occasionally subject to departmental operations.

The salary for this position is $76,177.

Excellent benefits package including undergraduate tuition fee waiver for self and dependents.

Apply online at https://www.schooljobs.com/careers/wcupa. Incomplete applications will not be reviewed.

Review of applications will begin immediately and continue until the position is filled. This advertisement may be closed without notice upon receipt of a sufficient pool of qualified candidates.

Required Documents for Consideration

To be considered an applicant for the position, please submit the following:

• Cover letter
• Curriculum vitae/Resume
• List of three references with contact information (Include position title, phone number, and email address)

To be considered a finalist, applicants must successfully complete the application and interview process.

Due to the nature of this position, employment visa sponsorship is not available.

All offers of employment are subject to and contingent upon satisfactory completion of all preemployment criminal background checks.

Developing and sustaining a diverse faculty and staff advances West Chester University's educational mission. West Chester University is an Affirmative Action - Equal Opportunity Employer.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Campus Safety Act and Act 73 of 1988, West Chester University publishes a combined Annual Security and Fire Safety Report (ASFSR). The ASFSR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASFSR is available for review on the Public Safety website.

Application Questions?

Email hrs@wcupa.edu for questions regarding the application process.

WCU proudly offers comprehensive employee benefits including health, vision, and dental insurance, generous retirement plans, many wellness programs, a tuition waiver for self and family members, and training, development and advancement opportunities.

• On the first working day, new employees are eligible to enroll in medical, prescription, dental and vision benefit plans. Medical and prescription drug coverage includes PPO health, prescription drug, and hearing coverage.
• Dental and vision coverage is offered at no cost to employees.
• The Healthy U Wellness program rewards participants with reduced health care premiums and provides tools and resources to maintain good health.
• Flexible spending accounts allow employees to withhold income from their paychecks before taxes for reimbursement of approved medical and dependent care expenses.
• A University mission to support employee personal and professional growth.
• PASSHE tuition waiver lowers the cost of college expenses.
• Leave and time-off benefits include generous paid vacation, paid sick time, military leave and paid time off for most major holidays.
• Choice of two group retirement plans with generous employer contributions.
• Voluntary retirement plans offer two additional options to save and invest money for retirement and are available to all employees upon their date of hire.
• Group life insurance is provided at no cost to all permanent employees.
• Voluntary long-term disability insurance (LTD) and voluntary group life and personal accident insurance (VGLIP/AD&D) are available to employees.
• State Employee Assistance Program (SEAP) provides a wide range of free services including counseling, legal, and financial services.

The employee group for this position is Nonrepresented Employees (Managers).

For additional benefit details please see the PASSHE EMPLOYEE BENEFITS PAGE .

The information is provided for general purposes only. Legal Plan Documents will govern any discrepancies that may arise. Benefits, benefit levels, and eligibility rules are subject to change. The benefits described are available to most employees; however, certain eligibility requirements must be met.

Employer West Chester University

Address 201 Carter Drive, Suite 100

West Chester, Pennsylvania, 19383

Website http://www.wcupa.edu