About Client:The client is a diversified global manufacturer and solutions provider headquartered in Downers Grove, Illinois, USA. The company designs, manufactures, and delivers industrial equipment, components, consumables, software and digital solutions, aftermarket parts, and support services across a wide range of markets. It operates through five major segments including Engineered Products, Clean Energy & Fueling, Imaging & Identification, Pumps & Process Solutions, and Climate & Sustainability Technologies. The company combines global scale with operational agility and is known for its entrepreneurial culture and decentralized management. It is a longstanding industry player providing a broad portfolio of engineered industrial products and technology solutions to customers around the world.
Rate: $30/Hr
Job Description:- Provides department support in a full range of HR functional areas including recruiting, pre-boarding, on/off-boarding, record keeping, employee communications, data entry in HR systems, implementing HR initiatives and events. Supports administrative aspects of employee relations and compliance activities.
Essential Duties and Responsibilities:- Supports recruiting process for contracted positions including but not limited to:
- Schedules interviews for candidates, calendaring meetings, problem-solving, and communication with candidates and vendors.
- Manages contractor timesheets
- Conducts new hire orientation.
- Answers incoming calls and inquiries from employees.
- Process HRIS request (ADP, Workforce)
- Maintain personnel files and HR spreadsheets.
- Assist employees with general questions and concerns including employee self-serve training
- Create, and distribute company memos as needed or required
- Work closely with temporary agency onsite personnel to collect and process timecards.
- Make copies of files
- Enters employee transactions in the HR systems.
- Keep HR deadlines organized
- Manages HR front desk
- Responds to employee inquiries regarding policies, procedures, and programs.
- Supports administration of various compliance and employee programs such as unemployment claims administration, and other functional activities.
- Assists with the planning and execution of employee activities and programs handling respective logistics, and leads the Employee Engagement Committee.
- Creates communications to publicize upcoming employee events using the different available communication channels.
- Develops and maintains standard work instructions for processes and tasks in assigned areas of responsibility.
- Develops subject matter expert knowledge and expertise in assigned areas of responsibility and cross-trains others as necessary.
- Assists with preparation of reports (e.g. weekly exceptions report, ADP payroll audits)
- Provides administrative support to the department.
- Performs other duties as assigned.
Key Competencies:- Ability to effectively organize, manage time, and prioritize work
- Strong attention to detail.
- Orientation to results
- Proactivity. Resourcefulness
- Confidential handling of sensitive matters
- Highly customer focused (approachable, builds rapport) with the ability to develop solid positive relationships at all levels within the organization.
- Ability to effectively interact with different levels of employees
- Effective communication skills in English and Spanish
- May require flexible hours to ensure coverage of all shifts.
Minimum Qualifications:- Requires a High School diploma OR Associate s degree in HR, business, or relevant field experience strongly preferred
Experience:- Requires minimum 1 - 3 years experience in similar role in fast-paced manufacturing environments.
- Experience with HR information systems, Success Factors and ADP, Excel, pivot tables, Word , mail merges, and experience in Monday a plus.
CertificatesKnowledge, Skills & Abilities:- Bilingual English Spanish is a must.
- Intermediate-advanced proficiency in Word, Excel, PowerPoint
- Proficient in the use of HRIS, Time & Attendance/Payroll System, ATS, LMS (Success Factors, ADP Workforce, preferred)
- Problem solver with a positive attitude and ability to make appropriate decisions
- Intermediate-advanced math skills
- Strong planning skills and critical thinking ability with orientation for continuous improvement
- Highly effective communication skills (verbal & written) with strong interpersonal effectiveness and the ability to work with all levels in the organization and across cultures
- Flexibility in dealing with a variety of business partners, situations and requirements while remaining calm under pressure of multiple tasks and demands.
Physical Requirements:- (The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.)
- Regularly required to walk, sit and stand for prolonged periods of time.
- Gross manual dexterity (operating a motor vehicle) is also required.
- Ability to reach with arms and hands; bend, kneel, crouch and/or crawl as well as the ability to see and hear.
- Able to work overtime and on weekends when required.
- Ability to sit for long periods of time.
- Ability to move about in office, warehouse and manufacturing facilities.
- It might require minimum business travel.
Work Environment:- (The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.)
- Manufacturing Environment safety gear such as boots, glasses and earplugs will be required and provided.
- Exposure to disagreeable elements is limited.
- Office - The incumbent typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties.
- The noise level in the work environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the work day.
- The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 20 pounds.
Safety:- The incumbent must be able to perform this job safely without endangering the health or safety of self or others.
Non-benefitted (other than those mandated under state or federal law).Please note that this position does not include paid time off benefits. ApTask offers subsidized insurance coverage to our employees.
About ApTask:
ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-owned company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.
Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.
Candidate Data Collection Disclaimer:
At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.
If you have any concerns or queries about your personal information, please feel free to contact our compliance team at
businessexcellence@aptask.com
.
Applicant Consent:
By submitting your application, you agree to ApTask's (www.aptask.com)
Terms of Use and
Privacy Policy, and provide your consent to receive SMS and voice call communications regarding employment opportunities that match your resume and qualifications. You understand that your personal information will be used solely for recruitment purposes and that you can withdraw your consent at any time by contacting us at 732-355-8000 or help@aptask.com. Message frequency may vary. Msg & data rates may apply
About ApTask:
ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-owned company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.
Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.
Candidate Data Collection Disclaimer:
At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.
If you have any concerns or queries about your personal information, please feel free to contact our compliance team at
businessexcellence@aptask.com
ompliance@aptask.com
.
Applicant Consent:
By submitting your application, you agree to ApTask's (www.aptask.com)
Terms of Use and
Privacy Policy, and provide your consent to receive SMS and voice call communications regarding employment opportunities that match your resume and qualifications. You understand that your personal information will be used solely for recruitment purposes and that you can withdraw your consent at any time by contacting us at 732-355-8000 or help@aptask.com. Message frequency may vary. Msg & data rates may apply.