The Operations Coordinator - Health (OC-H) is responsible for ensuring the health, safety, and regulatory compliance of all scholars at Tulsa Legacy Charter School. This role leads the daily execution of the school health program, including clinic operations, medication administration, chronic condition management, and immunization compliance.
During the school year, the OC-H’s work is primarily health-centered, ensuring that all scholars are medically safe, supported, and compliant with state and federal requirements. During the summer and key enrollment periods, this role expands to support health-related enrollment compliance and school readiness, in coordination with the operations team.
As a member of the campus operations team, the OC-H contributes to continuity of service through defined front office and operational support, while maintaining health and safety responsibilities as the primary priority.
This is a 12-month role reporting to the Director of District Operations.
Reports to: Principal + Director of Campus Operations
Works in partnership with: Coordinator(s)
We Seek
We are seeking someone who will make the commitment to lead with determination, integrity, and purpose, embodying these essential qualities:
Past experiences and actions reflect a commitment to the TLCS mission, vision, and CREATE core values.
A passion and ability to serve parents, scholars, teachers, and leaders with professionalism and empathy.
Strong organizational skills and a detail-oriented approach to managing data and records.
Reflective, self-aware, and adaptable to the communication and work styles of others.
Critical thinker and problem solver who takes initiative.
Belief in the power of collaboration and teamwork to support the TLCS community.
Ability to work effectively and efficiently in a high-paced environment
The Operations team comprises the Tulsa Legacy Charter School Office Coordinator(s), Operations Coordinator(s), SIS Coordinator, Director of Campus Operations, and the Director of District Operations.
Operations team members work closely with the site-level Leadership Teams.
Qualifications
High School Diploma or equivalent
Minimum 2 years of professional experience (4 years preferred)
Certified Medical Assistant (CMA) (American Association of Medical Assistants, National Healthcareer Association)
Strong organizational, communication, and interpersonal skills
Ability to manage confidential information with professionalism and discretion
Ability to prioritize and execute in a fast-paced, student-centered environment
Current CPR/First Aid certification (or ability to obtain)
Valid driver’s license
Registered Nurse (RN) license (preferred but not required)
Experience working with children in school or healthcare settings
Own and manage all aspects of the school health office, ensuring a safe, organized, and confidential environment
Administer medications and provide first aid in accordance with Oklahoma Department of Health guidelines and TLCS policy
Conduct basic health assessments (e.g., vital signs, screenings) and respond to student illness and injury
Develop, implement, and monitor individualized health plans for students with chronic conditions (e.g., asthma, diabetes, allergies)
Serve as the primary on-site responder for health-related emergencies
Maintain accurate, confidential student health records in compliance with FERPA, HIPAA (as applicable), and state regulations
Monitor and enforce immunization compliance and required medical documentation
Ensure full compliance with all local, state, and federal health regulations and reporting requirements
Family Communication & Care Coordination
Communicate clearly, professionally, and empathetically with families regarding student health needs, incidents, and follow-up care
Coordinate with external healthcare providers for screenings, referrals, and ongoing care
Lead communication related to illness prevention, exposure notifications, and infectious disease protocols
Serve as the primary liaison between school, families, and health providers for student health-related matters
Review, verify, and process all health-related enrollment documentation (immunizations, physicals, screenings)
Ensure all student health records are complete, accurate, and compliant prior to the start of the school year
Proactively follow up with families to resolve missing or incomplete health documentation
Partner with the Registrar and Operations Team to ensure alignment between health compliance and enrollment systems
Support back-to-school readiness by ensuring all health compliance requirements are fully met
Participate in a team-based front office coverage model to ensure continuous service to families and visitors
Provide front office support during designated high-need periods or coverage gaps, including:
Greeting families and visitors
Answering and routing phone calls
Supporting student check-in/check-out processes
Collaborate with campus operations staff to maintain smooth daily execution of school systems
The Director of Campus Operations determines when OC-H support is needed for operational coverage, ensuring that health and safety responsibilities are not compromised
Guardrail: Health and safety responsibilities remain the primary priority and should not be displaced by routine administrative tasks.
Maintain accurate and audit-ready health documentation and reporting systems
Prepare required health reports for internal review, compliance audits, and state reporting
Track and manage medical supply inventory and ordering
Maintain systems for medication logs, care plans, screenings, and incident documentation
Support the integrity of schoolwide compliance systems related to student health
Adapt to evolving school and student needs within the scope of the role
Support broader operational priorities during defined periods (e.g., summer readiness), as directed by leadership
Collaborate with colleagues to continuously improve practices and achieve school/district goals.
Engage in professional development aligned with role responsibilities and growth.
Uphold the values of confidentiality, accountability, and high expectations.