| Location | Fayetteville, NC |
TITLE: Accounts Payable Technician
FLSA STATUS: Non-Exempt
QUALIFICATIONS:
Graduation from high school and two years of experience in bookkeeping or other accounting work, or graduation from high school supplemented by business school or college level courses in bookkeeping or accounting substituted for the required experience on a year-for-year basis.
Working knowledge of numbers, figures and accounting information and ability to perform arithmetical calculations and functions. Working knowledge of bookkeeping practices and methods and accepted accounting principles. Ability to maintain and keep accurate records. Ability to communicate effectively in oral and written form.
APPLICANT MUST UPLOAD:
All applicants must upload proof of High School Graduate: HR will accept a legible copy of a High School Diploma or GED Equivalent or college transcripts in PDF format.
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DUTIES AND RESPONSIBILITIES:
Processes all mail, which includes invoices, statements, credits, checks and correspondence
from vendors, individual schools and departments.
Accumulates, verifies and processes invoices, purchase orders and receiving reports so that
checks are written to vendors on a timely basis.
Investigates items not received by central receiving.
Provides current and accurate account information to vendors, schools, personnel and the
public.
Resolves problems encountered by vendors, schools, departments, and vendors in the process
of preparing invoices for payment.
Maintains a numerical pending purchase order system for daily action and updates open
purchase order report periodically.
Processes and reviews all direct payment requests for completeness, proprietary, adequacy
and accuracy of computations and obtain appropriate approval signatures.
Calculates and communicates disbursement totals for cash requests and ensures timely
disbursement of funds within state and federal guidelines.
Posts data concerning receipt and disbursement of funds to the proper accounts.
Maintains and is responsible for the accuracy of and completeness of accounts involving
varied and complex entries such as appropriations, allotment ledgers, budgetary controls, etc.
requiring the applications of specialized bookkeeping procedures.
Maintains adjusting entries in journals and ledgers according to specific instruction and
standard procedures.
Reconciles accounts and prepares financial statements and reports from the records
maintained and distributes to appropriate supervisors and or departments.
Maintains files of invoices, checks, receiving reports.
Processes invoices and prints computer-generated checks, cancels invoice with paid stamp,
and prints voucher register.
Assembles and prepares Sales Tax Report on invoices for all funds that do not have proper
sales tax remitted and sends report and check to the state.
Provides assistance to the Associate Superintendent for Business Operations and the
Accounting Manager as requested.
Serves on various school system committees as requested.
Serves as team player and role model for other employees in the organization; demonstrates a commitment to continuous quality improvement; supports and exhibits organizational core values of caring, respect, integrity, responsibility, high expectations, being customer driven, and valuing fairness.
Performs other duties and accepts responsibilities as assigned.
PHYSICAL REQUIREMENTS:
Must have finger dexterity and have the ability to physically perform the basic life operational functions of climbing, stooping, kneeling, crouching, reaching, standing, talking, hearing and repetitive motions.
Must possess the visual acuity to work with data and figures, operate a computer and other office equipment, perform accounting/bookkeeping functions, and maintain accurate records.
Must be able to perform medium lifting exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
SPECIAL REQUIREMENTS:
Background check with local and state law enforcement agencies required.
Position must possess the ability to develop and maintain effective working relationship with school personnel, co-workers, supervisors, and the general public.
REV 04/25