26-131 Assistant Accounts Payable Manager (MAN 180) - INTERNAL APPLICANTS ONLY

26-131 Assistant Accounts Payable Manager (MAN 180) - INTERNAL APPLICANTS ONLY

Salary

$86,565.00 Annually

Location

West Chester University, PA

Job Type

Regular / Full-Time

Job Number

26-131

Department

Finance & Administration

Division

Finance & Business Services

Opening Date

05/11/2026

Closing Date

5/25/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

Position Summary

Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvanias Department of Finance and Business Services invites internal applications for the position of Assistant Accounts Payable Manager.

West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.

WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance, generous retirement plans, along with many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.

The Division of Finance and Administration provides a wide range of support functions that are vital to the operation of the University and to the success of students, faculty, and staff. The division strives to provide timely, accurate and meaningful financial information and advice to the University community to support management decision-making, and to demonstrate fiscal responsibility, accountability, and regulatory compliance to the Universitys constituents.

Reporting to Accounts Payable Manager, this position supervises a staff of four AP processors; reviews AP documents and processes to ensure compliance with state and Federal regulations and timely, accurate payment to vendors; provides AP reporting including uncashed items for escheatment and yearend reporting; responds to audit inquiries; and provides customer service support and training to campus partners.

The ideal candidate will demonstrate experience using ERP systems and working with federal, state and local regulations and policies related to payables; experience reviewing W9/ W8 requirements and processing 1099 and B-Notice reporting; the ability to collaborate with a diverse campus community including vendors, staff, faculty, and other campus partners; and the ability to work independently, problem solve and manage multiple priorities with excellent attention to detail in a high-volume, and deadline driven environment.

Responsibilities include:

• Assist in the planning and oversight of daily operations
• Supervise a staff of four AP processors
• Interpret, implement, and apply Accounts Payable policies and procedures
• Oversee uncashed check process and provide reports to Accounting for Escheatment
• Analyze and process GR/IR clearings
• Review and release weekly payment runs
• Manage wire payments
• Resolve vendor disputes
• Review debit balances
• Provide campus AP support including SBN
• Review and initiate interface files ensuring quality standards are maintained
• Support Purchasing and Travel Card Administrator as needed
• Provide data and documents for audits, RTKs, yearly 1099 reporting and other reports
• Review and maintain vendor master file
• Support fiscal year end
• Train new employees and campus partners
• Continually improve AP processes including automation in management systems
• Stay up to date with federal, state, and local regulations and Higher Ed and AP best practices
• Other duties as assigned

Minimum Qualifications

• Bachelors degree or five (5) years of Accounts Payable experience
• Supervisory experience
• Experience using ERP systems
• Proficiency in Microsoft Office Suite

Preferred Qualifications

• Experience applying federal, state, and local regulations and policies as it relates to payables
• Experience reviewing W9/ W8 requirements
• Experience processing 1099 and B-Notice reporting
• Experience using SAP
• Training experience
• Account Payables Manager certification

Special Instructions

Only applications from current West Chester University employees (internal) will be considered.

This is a hybrid position which requires a minimum of one in office day per week.

Candidates should apply online at https://www.schooljobs.com/careers/wcupa. A cover letter, resume, and a list of three references with contact information (including position title, phone number, and email address) are required for consideration. Incomplete applications will not be reviewed.

Applicants must successfully complete the interview process to be considered as a finalist.

Review of applications will begin immediately and continue until the position is filled. In accordance with applicable collective agreement, this posting may be closed without notice upon receipt of a sufficient pool of qualified candidates.

All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment background checks.

Developing and sustaining a diverse faculty and staff advances West Chester Universitys educational mission. West Chester University is an Affirmative Action Equal Opportunity Employer.

Email hrs@wcupa.edufor questions regarding the application process.

WCU proudly offers comprehensive employee benefits including health, vision, and dental insurance, generous retirement plans, many wellness programs, a tuition waiver for self and family members, and training, development and advancement opportunities.

• On the first working day, new employees are eligible to enroll in medical, prescription, dental and vision benefit plans. Medical and prescription drug coverage includes PPO health, prescription drug, and hearing coverage.
• Dental and vision coverage is offered at no cost to employees.
• The Healthy U Wellness program rewards participants with reduced health care premiums and provides tools and resources to maintain good health.
• Flexible spending accounts allow employees to withhold income from their paychecks before taxes for reimbursement of approved medical and dependent care expenses.
• A University mission to support employee personal and professional growth.
• PASSHE tuition waiver lowers the cost of college expenses.
• Leave and time-off benefits include generous paid vacation, paid sick time, military leave and paid time off for most major holidays.
• Choice of two group retirement plans with generous employer contributions.
• Voluntary retirement plans offer two additional options to save and invest money for retirement and are available to all employees upon their date of hire.
• Group life insurance is provided at no cost to all permanent employees.
• Voluntary long-term disability insurance (LTD) and voluntary group life and personal accident insurance (VGLIP/AD&D) are available to employees.
• State Employee Assistance Program (SEAP) provides a wide range of free services including counseling, legal, and financial services.

The employee group for this position is Nonrepresented Employees (Managers).

For additional benefit details please see the PASSHE EMPLOYEE BENEFITS PAGE .

The information is provided for general purposes only. Legal Plan Documents will govern any discrepancies that may arise. Benefits, benefit levels, and eligibility rules are subject to change. The benefits described are available to most employees; however, certain eligibility requirements must be met.

01

Are you a current WCU employee?

• Yes
• No

Required Question

Employer West Chester University

Address 201 Carter Drive, Suite 100

West Chester, Pennsylvania, 19383

Website http://www.wcupa.edu