REGISTRAR, ES Rev. July 2025
All LISD employees are expected to maintain an extreme degree of confidentiality by following the
Family Educational Rights and Privacy Act (FERPA) for student information
and the Health Insurance Portability and Accountability Act of 1996 (HIPAA) for employee and student information.
Job No.: 5209 FLSA Status: Non-exempt
Reports to: Principal Pay Grade: 502
Dept./Campus: Campus Term: 210 Days
PRIMARY PURPOSE:
To ensure the smooth and efficient operation of an organized registrar's office in order to coordinate the
student body and staff toward the pursuit of maximizing quality student education.
MAJOR RESPONSIBILITIES AND DUTIES
- Maintain physical and computerized records including student cumulative folders, coordinate grading
process, verification and correction of grades, progress and failure reports, test scores, scheduling, and
student transfer process.
- Process new student records, including requesting records from other schools, setting up cumulative
folder, and entering information into student database.
- Generate withdrawal records for withdrawing students, notify affected staff.
- Collect, enter and maintain attendance into student database including the update of parent/doctor
notes, daily attendance summary, six weeks attendance reports, and verify accuracy, according to
established procedures.
- Prepare student data and teacher data for PEIMS reporting, verify for accuracy.
- Assist campus administration with preparation of reports and student data information.
- Review legal documents and identify legal requirements that affect students while at school.
- Demonstrates regular and prompt attendance.
- Perform other duties as assigned.
SUPERVISORY RESPONSIBILITIES
GENERAL QUALIFICATION GUIDELINES
Education/Certification/Experience:
- Graduation from an accredited high school or GED.
- Experience in administrative or accounting support work in office setting, preferably in public
education environment.
Knowledge/Skills/Abilities:
- Knowledge of basic office software including Excel.
- Skill in accuracy of data entry and file maintenance.
- Ability to communicate effectively; manage multiple priorities and projects; use computer and
application software; work well within a team; and maintain accurate and auditable records.
Mental/Physical/Environmental Demands:
The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties,
responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all
functions and tasks performed by positions found in this job description.
- Needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
REGISTRAR, ES Rev. July 2025
All LISD employees are expected to maintain an extreme degree of confidentiality by following the
Family Educational Rights and Privacy Act (FERPA) for student information
and the Health Insurance Portability and Accountability Act of 1996 (HIPAA) for employee and student information.
- Constantly operates a computer and other office productivity machinery, such as a calculator, copy
machine, and computer printer.
- Frequently communicates with other employees or public.
- Must be able to exchange accurate information.
- Ability to understand, remember, and communicate routine, factual information.
- Ability to organize and prioritize own work schedule on short-term basis.
- Ability to make decisions which have moderate impact on immediate work unit.
- Ability to compose letters, outlines, memoranda, and basic reports and/or to orally communicate
technical information.
- Ability to communicate with individuals utilizing a telephone, computer or other electronic device.
- Use standard office equipment including personal computer and peripherals.
- Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.
- Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching.
- Occasional light lifting and carrying (less than 15 pounds).
- Work with frequent interruptions.
- Maintain composure and professionalism at all times.