2026-2027 School Year Food Service Administrative Assistant

Marshall Public Schools serves over 2,500 PK-13 students across eight (8) school buildings throughout the Marshall and Albion communities. Our district is unique compared to other school systems because of our geographics footprint with the innovative, educational pathways for our students and families. Marshall Public Schools is dedicated to our mission, "To create ONE equitable, inclusive and innovative educational community."

HOURS: M-F; 6 hr/day; 30 hr/wk

POSITION SUMMARY:

We are seeking a self-motivated, forward-thinking Administrative Assistant to manage daily clerical operations and administrative workflows for the Food Service Department. The employee will handle operational logistics, maintain audit-ready state compliance records, assist with the POS and student systems data, staff onboarding/offboarding, and communicate professionally with staff, vendors, and families.

JOB QUALIFICATIONS:

• High school diploma/GED required, Associate degree preferred
• 5-10 years of administrative experience, highly recommended
• Experience in K-12 education or food service is a plus
• Proficiency or strong aptitude with PowerSchool (or similar K-12 SIS) and Meal Magic (or similar cafeteria POS software) required.
• Strong proficiency in Google Workspace (Docs, Sheets, Drive) and Microsoft Excel; familiarity with workflow automation tools (e.g., Google Apps Script) is beneficial.
• Excellent written/verbal communication, high attention to numerical detail (vendor/invoice auditing), proactive problem-solving skills, and a strong customer-service mindset.
• ServSafe certification recommended (or willing to obtain)
• Must pass a Michigan criminal background check and fingerprinting prior to hire
• Strong interpersonal relation skills including the ability to maintain strict confidentiality, to work positively with a professional staff with diverse personalities and to interact positively with students, parents and the community

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The nature of responsibilities listed is a reflection of the job description as a whole but is not limited to the details outlined below.

• Manage routine inquiries, prioritize task flow, and protect executive time using advanced time-management strategies.
• Draft professional correspondence, manage department mail, maintain organized physical and cloud filing structures (Google Drive), and streamline daily office routines.
• Assist the Director with timecard tracking, logging substitute coverage, and updating weekly staff schedules.
• Assist with multi-step departmental projects (such as annual Free/Reduced application rollouts and state review audits) and coordinate logistics, agendas, and catering for district meetings and events
• Maintain digital and physical documentation for the National School Lunch Program (NSLP) and Free/Reduced Price Meal applications, ensuring perpetual "audit readiness" for Michigan Department of Education (MDE) and USDA Administrative Reviews
• Facilitate accounts payable processing, reconcile billing, and resolve vendor discrepancies.
• Assist with processing purchase orders, tracking department inventory, maintaining supply orders, inspecting incoming food shipments, and logging product recalls
• Demonstrate an understanding of the district's mission, vision and strategic priorities and actively works to advance them through daily practice and professional conduct
• Contribute to the culture and climate of the district by modeling its core values, fostering a collaborative and inclusive environment and serving as a committed representative of the district's identity and purpose in all interactions with students, families, staff and the broader community
• Perform other duties as assigned by the Director

DEADLINE FOR APPLICATIONS: Until filled