Academics Plus Charter Schools, Inc. (APCSI) is seeking qualified applicants for the position of a 240 Day Administrative Assistant.
LOCATION: Maumelle Charter High School
9701 White Oak Crossing
North Little Rock, AR 72113
WORK SCHEDULE: Monday-Friday, 7:00 am-3:30* pm, 8 Hours per day, 12 Months, 240 Days per school year.
- The daily schedule may vary depending on the needs of the school.
QUALIFICATIONS
- High School Diploma/GED
- Two years of general office or secretarial experience involving frequent public contact
- Bookkeeping experience preferred
- Successful completion of pre-employment background checks.
REPORTS TO: Principal
JOB GOALS: Perform a variety of secretarial and administrative assistant duties to assist the Principal with administrative and clerical detail; plan, coordinate and organize office activities and coordinate flow of communications, correspondence and information in support of school operations and activities; provide clerical accounting, attendance and/or health services in support of school operations as assigned.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Performs a variety of clerical duties related to student attendance, registrar, accounting and recordkeeping activities as assigned by the position.
- Provides accurate reporting for daily attendance activities and update attendance data, verify excused and unexcused absences; process and verify student absence information from parents, teachers and others; issue admittance forms to students who are late or returning.
- Receives student enrollments, requests records from schools and Triand, enters and maintains student data in eSchool.
- Assists parents and students with HAC accounts.
- Initiates, screens and receives telephone calls; take, retrieve and relay messages as needed; serve as a liaison between the administrator, teachers, APCSI staff, outside agencies, students, parents and the public.
- Receives visitors; provides assistance or directs to appropriate staff,
- Exercises independent judgment in resolving a variety of issues; refer difficult issues to the administrator.
- Composes (independently or from oral instructions, notes or rough drafts) a variety of materials such as interoffice communications, forms, letters, memoranda, bulletins, lists, notices, work orders, requests, agenda items, notices, announcements, purchase orders, requisitions, flyers, schedules and other materials as assigned.
- Performs a variety of clerical accounting duties in support of school operations as assigned by the position; may collect, receive, process and account for incoming monies; prepare deposits as required.
- Prepares and maintains a variety of records, logs and reports related to assigned activities; establish and maintain filing systems; review, revise, edit, format and proofread a variety of documents and information.
- Inputs and updates a variety of data in an assigned computer system.
- Provides support to the health office as assigned by the position.
- Operates a variety of office equipment such as a calculator, copier, fax machine, typewriter, computer and assigned software.
- Receives, sorts, opens and distributes incoming mail, e-mail, packages and materials; prepares outgoing mail and materials for distribution.
- Communicates positively with students, parents, visitors and staff.
- Effectively and positively communicates orally and in writing.
- Maintains a positive attitude and represents the school in a positive manner at all times.
- All other duties as assigned.