The Public Schools Branch is an equal opportunity employer and is committed to providing a safe, healthy and inclusive work environment that inspires respect. The Public Schools Branch is committed to employment equity and diversity in the workplace. All qualified applicants will receive consideration without regard to sex, gender identity, gender expression, sexual orientation, race, ethnic origin, colour, religion, nationality, disability, age, or any other characteristic protected by applicable law.
- POSTING OPEN TO PRESENT PERMANENT/PROBATIONARY UNIONIZED EMPLOYEES OF CUPE LOCAL 1770 WITH SENIORITY.
- POSTING OPEN TO OTHER PSB CUPE LOCALS WITH SENIORITY.
- POSTING OPEN TO RELIEF / CASUAL EMPLOYEES OF THE LOCAL.
- THE PUBLIC - MAY APPLY AT SAME TIME BUT WILL ONLY BE CONSIDERED AFTER UNIONIZED EMPLOYEES.
Shape Young Lives and Empower a School Community: School-Based Administrative Assistant
Are you a warm, organized, and empathetic individual who thrives in a vibrant environment? Do you want a career where your daily work directly supports students, families, and educators while making a lasting, positive impact on public education right here on PEI?
We are looking for a School-Based Administrative Assistant who is the welcoming heartbeat of our school community-someone who combines stellar administrative expertise with a caring, student-first heart.
Why You'll Love Working With Us:
- Make a Meaningful Impact: Play a pivotal role in shaping the daily well-being and success of students, teachers, and families within the Public Schools Branch (PSB).
- Autonomy & Variety: Enjoy a role that values your independent problem-solving skills while offering a dynamic mix of tasks where no two days are ever the same.
- A Vibrant Community: Be the trusted, friendly face of the school, engaging with students, parents, staff, and community members every single day.
What You'll Do:
As the administrative anchor of the school, you will handle a diverse portfolio of responsibilities with confidence and care:
- Front-Office Welcome & Reception: Greet visitors, manage telephone inquiries, coordinate appointments, school start up tasks (PowerSchool, handbooks, grab and go binders, policy updates, staffing records management, class lists, registering students into classes) and create an inclusive, welcoming atmosphere.
- Student & Family Support: Maintain accurate attendance and bussing logs, oversee student data records (PowerSchool), and manage daily student arrivals and dismissals.
- Communications: Prepare professional newsletters, forms, and reports, and help keep our community connected by updating web pages and blogs.
- Financial & Record Management: Handle school accounts, monthly and yearly reconciliations, and bookkeeping using School Cash Net.
- Operational Coordination: Multi-tasking and compartmentalizing day-to-day tasks in an environment with one admin, organize extra-curricular tasks (fees, expenses, paperwork and materials), maintain office filing systems, and provide reliable day-to-day clerical support including year-end closing tasks
What You Bring:
You are a proactive, compassionate professional who brings the following qualifications to our team:
- Education & Experience: Grade 12 (or GED) coupled with a Diploma in Office Studies from a recognized post-secondary institution, plus 2 to 3 years of recent, relevant administrative experience (experience in a school or school board office is required).
- Technical Proficiency: Strong typing skills and demonstrated expertise in word processing, databases, spreadsheets, and data management.
- Financial Know-How: Solid working knowledge of basic accounting principles (debits/credits, bank reconciliations, purchase orders, cheques, and deposits).
- Software Familiarity: Experience using platforms such as PowerSchool, School Cash Net, SmartFind Express, and Hot Lunch programs is an asset.
- Interpersonal Excellence: Exceptional communication and organizational skills, a natural ability to connect with youth and children, and a deeply collaborative spirit.
- Core Values: Unwavering commitment to student safety, confidentiality, and professional integrity.
(Note: Candidates must be able to provide a clean criminal record abstract suitable for working in a child- and youth-centric environment. CPR/First Aid certification is considered a strong asset.)
Nice-to-Haves
- Experience working with students in an Intermediate school setting.
- Experience supporting English as an Additional Language (EAL) students and families.
- A collaborative, team-oriented approach to office support.
Ready to Make a Difference?
If you are ready to bring your organizational talents and caring heart to a dynamic school environment, we want to hear from you!
- Testing of certain administrative skills may be required for specific positions
- Start and end times as well as the unpaid half hour lunch period will be confirmed by the School Administration Team.
Note: Please ensure the resume/application clearly demonstrates how you meet the noted qualifications as applicants will be screened based on the information provided on the resume. We would like to thank all applicants for their interest, however only those who are selected for an interview will be contacted.
If you apply using the ATS system you will receive an email confirming receipt of your application/resume.