The Public Schools Branch is an equal opportunity employer and is committed to providing a safe, healthy and inclusive work environment that inspires respect. The Public Schools Branch is committed to employment equity and diversity in the workplace. All qualified applicants will receive consideration without regard to sex, gender identity, gender expression, sexual orientation, race, ethnic origin, colour, religion, nationality, disability, age, or any other characteristic protected by applicable law.
- POSTING OPEN TO PRESENT PERMANENT/PROBATIONARY UNIONIZED EMPLOYEES OF CUPE LOCAL 1770 WITH SENIORITY.
- POSTING OPEN TO OTHER PSB CUPE LOCALS WITH SENIORITY.
- POSTING OPEN TO RELIEF / CASUAL EMPLOYEES OF THE LOCAL.
- THE PUBLIC - MAY APPLY AT SAME TIME BUT WILL ONLY BE CONSIDERED AFTER UNIONIZED EMPLOYEES.
The purpose of this position is to provide administrative support to the school administration, teachers, students and other support staff within the school. There is a high degree of independence required by the school administrative assistant, as the administrative assistant must complete tasks with little instruction. The environment is fast paced and the work entails a great variety of tasks in the areas of reception duties, word processing, accounting, payroll, clerical functions, verification and collection of data for the AESOP and PowerSchool systems. The position requires a high level of interpersonal skills as the job entails extensive contact with students, parents, staff and the community. This position gives you an opportunity to make an impact to better the Public Education System, student and PSB staff well-being on PEI.
Duties may include but are not limited to:
- Administrative Assistant duties including word processing, preparing and typing routine acknowledgements, newsletters, forms, reports and receiving and recording incoming mail;
- Maintain filing system, records and other reference material and perform other related clerical duties;
- Receive telephone calls and visitors, provide routine information or refer enquiries to appropriate personnel and arrange appointments;
- Responsible for maintaining the PowerSchool system;
- Maintain school accounts and balance on a monthly and yearly basis as required using School Cash Net;
- Arrange transportation for extra-curricular and co-curricular activities and assist with the organization of extra-curricular activities;
- Maintain bussing information and logs of student late arrivals and early departures;
- Responsible for student data records;
- Updating information and uploading pictures in a blog/webpage;
- Other related duties.
Qualifications:
- Grade 12 high school graduation or GED with a Diploma in office studies from a recognized post-secondary institution;
- A minimum of 2-3 years of recent and relevant experience working as an administrative assistant is required;
- Demonstrated Equivalencies may be considered;
- Ability to type documents professionally with ease and proficiency;
- Computer knowledge and demonstrates ability to use and is trained in word processing, data base creation and manipulation, import/export of data and spreadsheets;*
- Training and/or experience with Basic Accounting Principles i.e. Debits & Credits, Bank Reconciliations, Purchase Orders, Writing Cheques & Bank deposits.
- Must have experience working in a school/school board office;
- Ability to complete tasks as directed in a positive manner and make necessary changes as requested;
- Experience working with PowerSchool, Cash Net, Aesop and Hot Lunch Program;
- Strong interpersonal, organizational, and decision making skills with a demonstrated ability to work independently is required;
- Excellent communication skills (written and oral) are required as well as experience dealing with youth/children;
- Applicant must have a good work record;
- Applicants must be able to maintain confidentiality when working with sensitive information;
- Applicants must submit a criminal abstract and have no past or present criminal record which would be detrimental in working in an environment with children, youth and other adults.
Assets:
- Emergency CPR/First aid (1 day course);
- Experience working in an elementary school setting.
- Testing of certain administrative skills may be required for specific positions
- Start and end times as well as the unpaid half hour lunch period will be confirmed by the School Administration Team.
Note: Please ensure the resume/application clearly demonstrates how you meet the noted qualifications as applicants will be screened based on the information provided on the resume. We would like to thank all applicants for their interest, however only those who are selected for an interview will be contacted.
If you apply using the ATS system, you will receive an email confirming receipt of your application/resume.