(USA) Executive Assistant

Role summary:

The (USA) Executive Assistant plays a critical role in supporting leadership by managing complex calendars, coordinating projects, and organizing business-related events with minimal supervision. This position requires effective communication, administrative expertise, and the ability to anticipate and prioritize needs to optimize leadership time. The role involves handling confidential information, preparing reports, managing expense processes, and serving as a liaison for associates and guests. The Executive Assistant contributes to operational efficiency by applying business knowledge, fostering collaboration, and supporting continuous improvement initiatives aligned with company values and objectives.

About the team:

The Executive Assistant role supports the end-to-end field and club support for Sam's Club People Leadership Team. This team coordinates complex schedules, manages communications, and facilitates efficient operations to enable leadership success. They collaborate across departments to organize events, handle administrative tasks, and provide critical business data management. The team values clear communication, process improvement, and proactive problem-solving to support organizational goals. By fostering strong partnerships and maintaining confidentiality, they ensure smooth workflows and contribute to a productive and professional environment aligned with company standards and objectives.

What you''ll do:

• Coordinate and schedule projects, events, and meetings with minimal supervision, ensuring efficient use of resources and timelines.
• Manage calendars for leadership and teams, prioritizing appointments and anticipating preparation needs.
• Draft, review, and send communications on behalf of leadership, maintaining professionalism and accuracy.
• Compile, forecast, and reconcile financial and business data, creating reports and identifying risks.
• Serve as a liaison for associates and guests, facilitating information flow and resolving requests.
• Support process improvements and organizational changes by applying business knowledge and best practices.
• Maintain confidentiality and compliance with company policies and ethical standards.

What you''ll bring:

• Proven experience in calendar management and coordinating complex schedules with minimal supervision.
• Strong organizational skills with the ability to prioritize and manage multiple tasks efficiently.
• Excellent communication skills, including drafting and editing professional correspondence for leadership.
• Proficiency in administrative support functions such as travel arrangements, expense reporting, and office administration.
• Ability to gather, analyze, and report business and financial data accurately using reporting tools.
• Demonstrated capability to build relationships and collaborate effectively with stakeholders.
• Commitment to maintaining confidentiality and adhering to company policies and ethical standards.

At Sam''s Club, we offer competitive pay as well as performance-based bonus awards and other great benefits for a happier mind, body, and wallet!

• Health benefits include medical, vision and dental coverage
• Financial benefits include 401(k), stock purchase and company-paid life insurance
• Paid time off benefits include PTO, parental leave, family care leave, bereavement, jury duty, and voting. You will also receive PTO and/or PPTO that can be used for vacation, sick leave, holidays, or other purposes. The amount you receive depends on your job classification and length of employment. It will meet or exceed the requirements of paid sick leave laws, where applicable.

For information about PTO, see https://one.walmart.com/notices.

• Other benefits include short-term and long-term disability, company discounts, Military Leave Pay, adoption and surrogacy expense reimbursement, and more.

Live Better U is a company paid education benefit program for full-time and part-time associates in Walmart and Sam''s Club facilities. Programs range from high school completion to bachelor''s degrees, including English Language Learning and short-form certificates. Tuition, books, and fees are completely paid for by Walmart.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to a specific plan or program terms.

For information about benefits and eligibility, see One.Walmart.

The annual salary range for this position is $45,000.00 - $80,000.00 Additional compensation includes annual or quarterly performance bonuses. Additional compensation for certain positions may also include Regional Pay Zone (RPZ) (based on location).