(Student) Advancement & Alumni Engagement Assistant

SUMMARY:

This position provides support to the Alumni & Development team as needed. Candidate will work with all aspects of alumni, development, marketing, and communications and obtain real-world experience via daily tasks and projects. The position will be from May - August. \

RESPONSIBILITIES:

• Responsible for creating, maintaining and updating files and record keeping systems.
• Generate reports, correspondence, presentation materials, spreadsheets and graphics, and other materials using various software programs for the Advancement Office.
• Assist with special events and functions as needed.
• May be responsible for greeting visitors, as well as answering and routing incoming calls.
• Handle documents and donor records while maintaining appropriate confidentiality.
• Conduct special projects, research and assignments as needed.
• Update social media content calendars and the Alumni & Development Communication calendars.
• Help with database and website management in regards to constituent records, events and communications.
• Send event reminder and thank you emails to event attendees.
• Write and send thank you notes to donors and alumni after events and making year-end gifts.
• Update the class notes and mail out alumni membership cards.
• Attend donor and alumni meetings and engagements.
• Work with the Annual Giving Officer to maintain accurate and efficient pledge processes including tracking, reporting and updating constituent records.
• Provide GREAT customer service, anticipating and exceeding the needs of our customers.
• Understand and abide by all external and internal regulations and policies. This includes NCAA, GLIAC and national affiliations associated within athletics or other role specific regulations.
• Demonstrate and promote the University Cultural Values.
• Perform other duties as assigned.