["Payroll Clerk","Payroll Clerk"]

This role also helps ensure smooth payroll operations by tracking the timely submission of employee timesheets and verifying the accuracy of time entries, supporting the efficient and accurate processing of payroll for employees across the organization. The City belongs to Northern Arizona Public Employees Benefit Trust (NAPEBT), a consortium formed to combine resources and leverage buying power in order to provide comprehensive and cost-effective benefits to employees.

Salary: $19.48 - $29.22 Hourly
Location : City Hall, 211 W Aspen Ave, Flagstaff, AZ
Job Type: Full-Time; Non-Exempt; Tenure & Benefit Eligible
Job Number: 123-26
Division: Management Services
Opening Date: 07/24/2026
Closing Date: 8/9/2026 10:00 PM Arizona
Work Week: Monday through Friday, 8:00 am to 5:00 pm
Post-offer Requirements: Background
Budgeted Min: $19.48
Budgeted Max: $24.35

Description
Join the team that helps keep the City of Flagstaff running-one paycheck at a time! The City of Flagstaff is looking to fill the role of Payroll Clerk.
As the first point of contact for the Payroll Department, this position plays a vital role in delivering exceptional customer service to City employees. The Payroll Clerk is responsible for answering incoming phone calls, monitoring and responding to the payroll group email inbox, and providing timely assistance with payroll-related inquiries. This role also helps ensure smooth payroll operations by tracking the timely submission of employee timesheets and verifying the accuracy of time entries, supporting the efficient and accurate processing of payroll for employees across the organization.
If you're organized, customer-focused, and enjoy being at the center of a fast-paced, detail-oriented environment, apply to this role today! By applying to this position, you are opening yourself to the opportunity to work in a critical division program and make a significant impact on the community we serve.

Examples of the Work Performed

EXAMPLES OF THE WORK PERFORMED (ILLUSTRATIVE ONLY)

• Provides excellent customer service to both internal and external customers.
• Works with auditors by providing reports, answering questions, and resolving problems.
• Oversees filing and general record keeping.
• Works on special projects as needed.
• Cross trains and performs functions in one of more of the focus areas listed below.
• Performs related duties, as assigned.

Payroll:

• Serves as backup and support for the Payroll Specialist and Manager including data transfers and assistance in data entry of Personnel Action Forms.
• Reviews departmental time sheets to ensure compliance with rules and regulations as they pertain to leave time, overtime pay, and calculation of all additional pay and deductions owing or due.
• Verifies employment relating to loan approvals.
• Maintains a log of various payroll reports and boxes, stores or disposes of such reports in accordance with the state retention schedule.
• Prepares and reconciles monthly benefit billing.
• Prepares monthly payroll related journal entries.
• Prepares vouchers relating payroll related benefits.
• An important aspect of this position is the accountability for assisting with the timely processing of payroll and benefits in accordance with procedures, policies, HIPPA, and the Fair Labor Standards Act.

To review the full job description, click on the following link:
Qualifications
MINIMUM REQUIREMENTS

• High school diploma or G.E.D.
• Two years payroll or accounting experience.
• Or any combination of education, experience, and training equivalent to the above Minimum Requirements.

DESIRED EXPERIENCE AND TRAINING

• Experience with Adobe Acrobat Writer (or similar software) document design.
• Two years of experience with Microsoft Word and Excel.
• Experience in one or more of the following areas:
• Payroll processing and reporting to local, state, and federal agencies.
• Accounting support on projects related to federal or state grant funding or contract administration.
• Experience in governmental accounting utilizing computerized accounting systems.

OTHER REQUIREMENTS

• Regular attendance is an essential function of this job to ensure continuity.

Supplemental Information
CURRENT COMPENSATION AND BENEFITS:

We are dedicated to fostering an inclusive and positive work environment. We offer competitive pay, outstanding benefits, and the chance to work with a committed team making a difference in our community. Located in the beautiful mountain town of Flagstaff, AZ, you'll enjoy a unique quality of life with outdoor recreation, stunning scenery and a welcoming community.

Our total compensation package includes best-in-class benefits and an annual salary of $40,518.40 - $60,777.60, based on the candidate's qualifications and experience. Plus:

• Arizona State Retirement System with 100% Match
• Employees are members of Arizona State Retirement System (ASRS) with a mandatory contribution rate of approximately 12%
• Deferred Compensation Options
• Up to 4% Annual Pay for Performance Increase
• Group Insurance including Health, Dental and Vision coverage
• Flexible & Health Savings Accounts
• 13 Paid Holidays, Vacation, Sick Leave, Personal Leave, Paid Parental Leave, Bereavement, Jury Duty
• Life Insurance, AD&D, Short- and Long-Term Disability and Voluntary Life Insurance
• First-Time Homebuyer Assistance
• Qualified Public Student Loan Forgiveness Employer
• Tuition Assistance
• Employee Clinic, Telehealth, Wellness Program & Incentives
• Tobacco Cessation Program
• Employer Assistance Program
• Recognition including Workiversary, Wonderful Outstanding Worker (WOW), On-the-Spot, 7k Award, and City Manager's Excellence Awards
• Employee Discounts: Mountain Line Bus Eco Pass, Aquaplex, and Recreation Centers

Please note that Compensation and Benefits are subject to change based on future policy change, budgetary impact, and Council changes.
The City of Flagstaff is looking for team members who are passionate about community, innovation, and quality of life. Come be a part of this cool community and see why the City of Flagstaff is a great place to work!
The City belongs to Northern Arizona Public Employees Benefit Trust (NAPEBT), a consortium formed to combine resources and leverage buying power in order to provide comprehensive and cost-effective benefits to employees. NAPEBT currently includes the City of Flagstaff, Coconino County, Coconino Community College, Flagstaff Unified School District, Mountain Line, Kachina Village Improvement District, and the Coconino County Accommodation School. NAPEBT continually works to ensure a better benefits package than any of the employers could offer individually, which keeps benefits costs down for employees.

INSURANCE
Benefits include medical, prescription, dental, vision, life insurance, and short and long term disability options.

RETIREMENT
Employees are members of Arizona State Retirement System (ASRS), Public Safety Personnel Retirement System (PSPRS), or the Elected Officials Retirement Plan (EORP) based on eligibility requirements.

DEFERRED COMPENSATION
Employees may make pre- or post-tax contributions to a 457 Retirement Plan through Voya, Nationwide, or Mission Square account via Payroll Deduction.

Our comprehensive benefits package includes healthcare benefits, Arizona State or Public Safety Retirement, annual vacation, 13 paid holidays, paid Parental Leave, an offsite health clinic, Employee Assistance Program, wellness program and incentives, First-Time Homebuyer Assistance Program, Tuition Assistance Program, and so much more. The City of Flagstaff is a Qualified Public Student Loan Forgiveness Employer. To view comprehensive benefits information, click ????
01

Please indicate your highest level of education.

• High school diploma or GED
• Associate's degree or 60 college credits
• Bachelor's degree
• Master's degree or higher
• I do not have any educational degrees

02

How many years of payroll or accounting experience do you have?

• None
• Zero to less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five to less than six years
• Six or more years

03

This position is posted with the full salary range indicating future potential earnings; however, the actual hiring salary for this position is dependent upon relevant experience and qualifications above minimum requirements and position funding. This position is budgeted for the following hourly range: $19.48 - $24.35. Are you okay with that pay range?

• Yes
• No

04

How many years of experience do you have processing payroll?

• No experience
• Less than one year
• One to two years
• Three to five years
• More than five years

05

Please describe your payroll processing experience, including your responsibilities for calculating regular hours, overtime, leave accruals and usage, holiday pay, compensatory time, or other payroll-related transactions.
06

Which payroll, timekeeping, or financial management systems have you used? Select all that apply.

• Munis/Tyler Technologies
• ADP
• UKG/Kronos
• Workday
• Oracle
• PeopleSoft
• SAP
• Other (please specify in next question)
• None

07

If you selected "Other" in previous question, please specify which payroll, timekeeping, or financial management systems you have used.
08

Briefly describe your experience using the selected system(s), including your role in processing payroll or maintaining payroll records.
09

Do you have professional experience processing payroll in compliance with applicable laws, regulations, policies, or collective bargaining agreements (e.g., FLSA, HIPAA, payroll reconciliations)?

• Yes
• No

10

If you responded yes to the previous question, please describe your experience ensuring payroll accuracy and compliance, including any applicable laws, regulations, or policies with which you have worked.
Required Question