Payroll And Accounts Payable/Accounts Receivable Clerk
Company: Harris Fabrication
Job Classification: Non-Exempt, Full-Time
Work Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.
Reporting Relationship: General Manager
Primary Accountabilities:
The Payroll and Accounts Payable/Accounts Receivable Clerk is responsible for processing payroll and maintaining/tracking payable and receivable transactions and assisting with budget management and cash flow related processes.
Major Duties:
- Collects and verifies timesheets.
- Enters employee information and payroll data into payroll software.
- Calculates payable hours, commissions, bonuses, taxes, and deductions.
- Processes new employees and terminations.
- Issues and delivers payroll payments to employees.
- Investigates and resolves payroll discrepancies.
- Maintains and updates payroll records.
- Pays invoices by verifying transaction information, scheduling, preparing disbursements, and obtaining authorization of payment.
- Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
- Obtains revenue by verifying transaction information, computing charges, and refunds, and preparing and mailing invoices.
- Collects revenue by reminding delinquent accounts and notifying customers of insufficient payments.
- Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
- Maintains accounting ledgers by posting account transactions.
- Verifies accounts by reconciling statements and transactions.
- Resolves account discrepancies by investigating documentation, issuing stop payments and adjustments.
- Maintains financial security by following internal accounting controls.
- Secures financial information by completing database backups.
- Maintains financial historical records by filing accounting documents.
- Performs additional duties as assigned.
Qualifications:
- High school diploma or equivalent required; associates or bachelor's degree in Accounting, Finance or Business Administration preferred.
- Two (2) years of relevant experience required.
- Advanced skills with accounting and/or payroll software and programs preferred.
- Computer software training in Microsoft Excel and Word is required.
- Ability to demonstrate a personality which is pleasant and mature.
- Ability to organize and complete several tasks simultaneously.
- Ability to effectively communicate, present information and respond to questions, both in a written and verbal manner.
- Ability to interpret and apply administrative policies, rules, regulations and procedures.
- Proficient in intermediate math principles, including arithmetic computations.
- Must possess a knowledge of modern office practices, procedures and equipment, including computers, calculators, typewriters, copiers and other standard office equipment.
Physical Demands:
- Ability to sit and stand for extended periods of time.
- Ability to read computer screens, written documents, and email.
- Ability to lift and move up to twenty-five (25) pounds.
Work Environment:
- Professional and deadline-oriented environment in a production setting.
- Interaction with co-workers and customers.