Marketing Coordinator
The Marketing Coordinator plays a central role in planning, executing, and supporting all company events, location branding, and marketing operations. This individual is highly organized, detail-oriented, and thrives in a fast-paced environment where they balance multiple priorities. They work both independently and collaboratively, anticipate problems before they occur, and ensure a consistent brand experience across all touchpoints.
Position Responsibilities
- Own end-to-end event coordination for trade shows, conferences, and internal company events — including venue research, contract negotiation, vendor management, scheduling, logistics, and setup/teardown
- Develop and maintain a master events calendar and best-practice playbook to ensure consistent, professional event execution
- Manage event budgets; track expenses, process invoices, and reconcile actuals against budget post-event
- Create and manage a trade show lead capture and post-event follow-up process to accurately track ROI from event participation
- Promote events through appropriate internal and external channels, including social media platforms such as LinkedIn and Facebook, to drive attendance
- Coordinate the design, production, and installation of signage for all company locations, ensuring brand consistency and quality
- Maintain an up-to-date inventory of all signage assets, including location, condition, and replacement schedule
- Partner with vendors to source and fulfill signage orders; manage timelines and approvals
- Support rebranding initiatives or new location openings with signage planning and execution
- Manage the company-branded merchandise store, including vendor relationship, product selection, pricing, inventory levels, and fulfillment coordination
- Ensure branded merchandise aligns with current brand standards and is replenished proactively
- Coordinate distribution of branded materials for events, employee onboarding, and promotional campaigns
- Track, code, and reconcile all marketing department expenses on a monthly basis
- Process vendor invoices and purchase orders; serve as liaison between the marketing team and finance
- Assist with budget forecasting and prepare expense reports for the Senior Marketing team
- Manage vendor co-op programs by coordinating documentation and submissions with product teams
- Maintain and update marketing collateral; evaluate relevance and coordinate reprints or redesigns with vendors or the internal team as needed
- Coordinate and track all exhibition materials, promotional items, and printed assets, ensuring accurate inventory and proper storage
- Support the Senior Marketing team in launching and promoting new products and solutions
- Prepare PowerPoint presentations and supporting documents for meetings and sales initiatives
- Maintain the annual marketing/sales calendar and communicate key dates to relevant stakeholders
- Perform administrative duties as needed to support marketing operations
- Stay current with industry trends by participating in training opportunities and reading trade publications
- Undertake other duties as assigned by the Senior Marketing team
Organizational Collaboration
- Strategic Sourcing
- Internal Marketing Team Members
- Inside / Outside Sales Team
- Finance Department
- Marketing Outsourced Vendors & Signage Suppliers
- Facilities / Operations Teams (for location signage coordination)
Position Requirements
- 5 years of experience in marketing, event coordination, or a related field
- Experience managing vendor relationships, budgets, and multi-stakeholder projects
- B2B marketing experience a plus
Skills & Competencies
- Strong organizational skills with a track record of managing multiple projects simultaneously and meeting deadlines
- Excellent verbal and written communication skills; able to work effectively with both business and creative teams
- Experience with event management, trade show logistics, and post-event reporting
- Familiarity with print production and signage processes preferred
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience with project or event management tools (e.g., Asana, Monday.com, or similar) a plus
- Ability to manage budgets, track expenses, and produce clear financial summaries
- Self-motivated and capable of independent follow-through with minimal supervision
- Maintains professional attendance, punctuality, and personal appearance
- Results-oriented with strong attention to detail