Front Office Administrator
Position: Front Office Administrator
Location: Confidential
Schedule: Full-Time, Onsite
Pay: $35.00 - $37.00 per hour DOE
Position Summary
Our client is seeking a polished, professional, and highly organized Front Office Administrator to serve as the face of the organization. This individual will create a welcoming first impression while ensuring the office operates efficiently on a daily basis. The ideal candidate is proactive, customer-focused, bilingual in Spanish and English, and thrives in a fast-paced environment where no two days are the same.
Responsibilities
- Welcome and assist visitors, clients, vendors, and guests in a professional manner
- Answer and direct incoming phone calls and emails
- Coordinate visitor check-in procedures and maintain front office security protocols
- Manage conference room scheduling and meeting preparation
- Coordinate with vendors for office services, deliveries, repairs, and maintenance
- Report and follow up on facility-related issues until resolved
- Order and maintain office and kitchen supplies
- Receive and distribute mail and packages
- Assist with administrative projects for multiple departments
- Maintain organized filing systems and office records
- Support office events and employee activities
- Ensure the reception area and common spaces remain organized and professional at all times
Qualifications
- Fluent in both Spanish and English (required)
- 3+ years of front office, receptionist, administrative, or office management experience
- Excellent verbal and written communication skills
- Professional appearance and customer service mindset
- Strong organizational and multitasking abilities
- Proficiency in Microsoft Office (Outlook, Word, Excel)
- Ability to prioritize competing tasks while maintaining attention to detail
- Experience coordinating vendors or facilities is highly preferred
Preferred Skills
- Experience supporting multiple departments
- Experience with office facilities coordination
- Strong problem-solving abilities
- Positive, proactive attitude with exceptional interpersonal skills