Event Coordinator
We are seeking a friendly, and proactive Event Coordinator to join our team. The ideal candidate is a self-starter who thrives in a moving environment, enjoys creating event experiences, and can manage multiple projects with confidence and attention to detail. This role requires great communication and organizational skills, a positive attitude, and the ability to anticipate needs while working independently and collaboratively. This is a position for an entry level administrative role.
Essential Responsibilities:
- Maintain office calendars and coordinate scheduling for upcoming meetings and events.
- Be able to maintain inventory of event supplies, ensuring materials are stocked and organized.
- Organize and maintain a structured Google Drive filing system for event documents and resources.
- Set up logistics for in-office meetings, conferences, and special events.
- Record and distribute meeting notes and action items during weekly planning meetings, and maintain the folders with updates for the different events.
- Assist with managing hotel room blocks for staff, vendors, and event attendees. Update leading up to the events.
- Coordinate private dining arrangements and venue reservations for meetings and events.
- Work with Director and coordinate travel arrangements, including flights, hotels, and transportation for staff and vendors.