Directors Action Group Administrator (DAG)
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Credence has an immediate need for a Directors Action Group Administrator (DAG) who will be primarily responsible for supporting F-35 OZJ (FMO)) in Miamisburg,OH.
The AFLCMC Commander Directed Projects Office (AFLCMC/OZJ) executes AFLCMC/CC-directed projects to provide rapid, informed responses supporting decision making and requirements implementation. AFLCMC/OZJ consists of one or more multi-functional teams staffed to complete a specific task, project, or program. AFLCMC/OZJ is currently providing acquisition support to the F-35 and Air Force-Product Lifecycle Management Capability Support Office (AF-PLM CSO) programs, including the F-35A Fleet Management Office (FMO).
The FMO provides and manages AFLCMC/USAF Principal support, conducts the Product Improvement Working Group (PIWG), the F-35A Readiness of Combat Capabilities Review (RoCCR), collects and validates F-35A fleet performance data and metrics, coordinates USAF F-35A POM inputs and funding priorities and executing USAF cost traceability, validation, and predictive cost modeling.
Responsibilities include, but are not limited to the duties listed below:
- Provide the Program Office organizational support necessary to coordinate and assist in program office operations, specifically for the System Program Director (SPD), Deputy Director and Chief Engineer, Product Support Manager (PSM), and Developmental Systems Manager (DSM), and Front Office Group (FOG).
- Keep the program office apprised as to progress, problems, and issues associated with the program; Summarize the major activities accomplished during the reporting period; Develop spreadsheets and databases to organize and store program data; Provide support in the planning, formulation, editing, development, and publication of finished products, to include but not limited to, audits, Freedom of Information Act (FOIA) requests, program documentation, plans, directives, reports, briefings and other presentations in the media format requested; and Provide support for internal and external briefings and reports by providing expert knowledge and capability in the use of government computers and operating systems to produce visual aids (e.g., slides, briefing charts, and other graphics) using appropriate software applications.
- Support development of reporting material and Commander's/ Director's Action Group processes including, but not limited to: Monthly Acquisition Reports (MAR), Defense Acquisition Executive Summaries (DAES), Selected Acquisition Reports, Section 804 Reports, and Task Management Tool (TMT) activities.
- Provide Program Office administrative support necessary to coordinate and assist in Program Office operations.
- Coordinate the support of other administrative personnel, if required.
- Interface as required with Program Office Government and Contractor staff, Weapon System Prime Contractor/Subcontractor team members, and other outside Government agencies.
- Process non-disclosure agreements for all personnel prior to accessing competition-sensitive or proprietary data, assist in planning, organizing, assisting in the full spectrum of actions required to conduct day-to-day business, but not limited to, planning executive calendars and scheduling meetings; assist in performing a wide range of program management activities to include, but not limited to: working with functional managers, outside agencies, Contractor personnel, and the customer concerning preparation of technical material, management presentations and other material in support of meetings, minutes, agendas, and compilation of briefings; gathering a variety of program information; assisting in pre-acquisition and acquisition strategy planning and implementation; assisting in the development of executive documentation; assisting in the development of milestone planning, tracking, scheduling, briefing preparation, staff coordination and decision documentation preparation; implementing documentation reviews.
- Generation and implementation of procedures for typing, filing, copying, paper shredding, destruction of sensitive data, control of documentation, correspondence, and action items.
- Review completed work for accuracy of data, procedure compliance, and error-free documentation.
- Keep the Program Office leadership team apprised as to progress, problems, and issues associated with projects. The Contractor shall summarize the major activities accomplished during the reporting period.
- Assist in the use of computer applications (Microsoft office software suite, see Section 3.1.2) to produce databases, spreadsheets, graphics and other specialized products and facilitate the use of standardized automated forms such as organizational charts; Pyramid Alert/Recall and Shelter-In-Place rosters; travel orders; Officer Performance Reports (OPRs) and Enlisted Performance Reports (EPRs), civilian and military awards, materials procurement, maintenance and disposition, as well as other periodic or ad-hoc reports.
- Support the planning, formulation, editing, development, and publication of finished products (e.g., program documentation, plans, directives, reports, briefings, and other presentations) as required in the media format requested.
- Keep Branch Chief and Deputy Chief appointment calendars for two months in advance capturing their respective priorities.
- Maintain and distribute a schedule of upcoming activities.
- Maintain and monitor suspense's for actions within the Division.
- Answer the phone and provide the appropriate assistance or connect the caller to the proper staff member within the office.
- Review and ensure correctness of all correspondence, including but not limited to, letters, memos, staff summary sheets, performance appraisals, and recommendations for awards and decorations prepared for FOG signature or coordination.
- Prepare, receive, and distribute official mail on behalf of the Branch, including signing classified document receipts and properly handling and storing classified correspondence.
- Liaise with functional branches concerning preparation of technical material, management presentations, and other material in support of meetings, minutes, agendas, and compilation of briefings.
- Establish and operate a system to monitor the status of program action items and track corrective actions for program milestone goals.
- Provide support for internal and external briefings and reports by providing expert knowledge and capability in the use of personal computers and operating systems to produce visual aids (slides, viewgraphs, briefing charts, and other graphics) using appropriate software applications (see Section 3.1.2).
- Assist in improving internal management processes by proposing and/or implementing improvements to visual, computer-based communications used by the organization to manage its critical processes.
- Support divisions by taking meeting attendance, meeting minutes, and making travel arrangements. Travel support shall include interfacing with Lead Defense Travel Administrator (DTA) and site Defense Travel System (DTS) help desk on all DTS issues, prepare and review authorizations and vouchers for completeness and/or accuracy, ensure expenditures are allowable and pre-approved by Authorizing Official (AO) and receipts are attached.
- Make travel arrangements in DTS and by phone for military and civilian employees as required.
- Provide the support necessary to coordinate and assist program office personnel in the use of DTS for creating travel orders, arrangements, travel vouchers, and assist in the resolution of potential DTS problems.
- Coordinate with the base travel office, rental car companies, and lodging companies as required to make reservations.
- Provide the support necessary to coordinate and assist program office personnel in the use of the Government travel card program and shall assist with the resolution of potential travel card problems.
- Schedule meetings for Program Office leadership and assign, monitor, open and close conference rooms.
- Assist with coordination and set-up of the organization Acquisition Resource Boards (ARBs), Director's Calls, and Operations Calls.
- Make public address announcements as requested by members of the Program Office to announce weather or emergency instructions or the start of selected meetings.
- Maintain a file plan and appropriately file all correspondence.
- Assist with establishing and maintaining master files and file plans of program data (both classified and unclassified) to facilitate tracking and resolution of issues associated with operations.
- Analyze and implement a variety of projects, ensuring complete documentation support.
- Assist in the establishment and maintenance of OIs. This includes the development and maintenance of self-inspection checklists.
- Assist in verifying checklists against administrative processes and assist in maintenance of a tracking system for identification and correction of deficiencies.
- Perform the following training management functions: operation of the Education and Training Management System; completion of DD Form 1156s; and monitoring and reporting training status.
- Provide administrative support to develop and maintain web sites, prepare graphical presentations, maintain databases, and other support as needed.
- Open/secure program conference rooms, and be able to operate video teleconferencing, Pixel, and Net Meeting equipment.
- Assist in improving internal management processes by proposing and/or implementing improvements to visual, computer-based communications used by the program office to manage its critical processes.
- Manage office supplies necessary for effective division/branch operation, including consolidation and placement