Job Title: Project Assistant
Location: United States
Job Type: W2 – Contract
Expected hours per week: 40 hours per week
Schedule: Remote
Pay Range: $32
Job Description:Position SummaryWe are seeking a detail-oriented Project Assistant & Data Entry Specialist to provide project, administrative, and data support for a fast-paced team. This role will assist with data entry, reporting, project coordination, documentation, and process improvement initiatives. The ideal candidate is highly organized, proficient in Microsoft Excel and Outlook, and capable of managing multiple priorities while maintaining a high degree of accuracy.
The position supports project managers and business teams by maintaining records, tracking project activities, monitoring project status, and providing administrative and analytical support to ensure successful execution of projects and operational initiatives.
Key Responsibilities
- Enter, validate, maintain, and audit data across spreadsheets, databases, and reporting tools.
- Review and correct data entry errors and verify information against source documents.
- Generate, maintain, and distribute recurring Excel-based reports.
- Maintain project notes, databases, documentation, and other project records.
- Provide administrative and logistics support to project managers and project team members.
- Assist with project planning, tracking, timelines, and status reporting.
- Help identify, track, and resolve project issues through collaboration with stakeholders.
- Monitor project activities and communicate status updates to project teams and project managers.
- Assist with budget tracking, research, and analytical support activities.
- Support project risk management activities and help document areas of risk and mitigation plans.
- Review and audit logs, reports, and completed work to ensure accuracy and compliance with established procedures.
- Support process improvement initiatives, system enhancements, testing activities, and documentation updates.
- Organize and manage email communications, project files, and supporting documentation.
- Handle confidential and sensitive information with discretion and professionalism.
- Document and share team learnings, best practices, and process updates.
- Collaborate effectively with cross-functional teams to meet project milestones and business objectives.
Required Qualifications
- High School Diploma or GED required.
- 5-7 years of experience in administrative support, project coordination, data entry, reporting, or related fields.
- Strong proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
- Experience maintaining records, reports, and documentation with a high degree of accuracy.
- Ability to manage multiple assignments and prioritize competing deadlines.
Key Skills
- Attention to Detail: Consistently follows detailed processes with accuracy and precision.
- Computer & Excel Proficiency: Demonstrated expertise in Excel, including formulas, data validation, reporting, and data analysis.
- Communication Skills: Strong verbal and written communication skills with the ability to effectively interact with team members and stakeholders.
- Analytical & Problem-Solving Skills: Ability to identify discrepancies, investigate issues, and support resolution efforts.
- Organization & Time Management: Strong organizational skills with the ability to work independently and manage multiple priorities.
- Confidentiality & Professionalism: Maintains confidentiality and exercises sound judgment when handling sensitive information.
- Collaboration: Works effectively within a team environment, supports colleagues, and contributes to shared goals and objectives.
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