[Conrad Tokyo] Commercial Coordinator (Spv)

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Exceptional Hospitality Starts with You

With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travelers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of brands includes Waldorf Astoria, LXR, Conrad, Canopy, Curio Collection, DoubleTree, Hilton Garden Inn, Hampton and many others.

If you appreciate the impact global travel can have on the world, you may be just the person we are looking for to work as a Hilton Team Member. Because it's with Hilton where we never forget the reason we're here: to delight our guests, Team Members, and owners alike.

The Commercial Coordinator handles the daily office routine such as answering telephone calls, translating documents, handling in-and-out going correspondence, maintaining a systematic filing system, etc.

Join an Award-Winning Workplace Culture

At Hilton, we don't just deliver exceptional experiences for our guests-we build an exceptional workplace for the Team Members who make it all possible. As a global leader in hospitality, we've welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality.

Our award-winning culture has earned us repeated recognition on the World's Best Workplaces list by Great Place to Work and Fortune. With our suite of world-class brands, and a company-wide commitment to providing the best stay for every guest, we're setting new standards for the future of travel.

Whether you're starting your career or exploring something new, Hilton supports your journey every step of the way. Come for the job, stay for the career-and help us make every stay a little more magical.

Curious about life at Hilton? Explore our Careers Blog to see why we're more than a great place to stay-we're a great place to work.

As a Commercial Coordinator, you're not just an organiser - you're spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.

At Hilton, our core values define what it takes to succeed here and guide the qualities we look for in every team member:

A passion for spreading the light and warmth of Hospitality. Acting with Integrity and always doing the right thing. Inspiring others through Leadership. A belief that Teamwork drives the best outcomes. A sense of Ownership and accountability. And a focus on the Now, bringing urgency and discipline to every moment, knowing it can make a lasting impact.

In addition, this role requires the following minimum qualifications:

• Proficient in English, with good Japanese-English translation skills to meet business needs.
• Proven experience in an administrative or secretarial role is preferred.
• Strong time management skills with the ability to prioritize and follow directions effectively.
• Confident in handling confidential information with discretion and professionalism.
• Well-organized with strong administrative and coordination abilities.
• A proactive, detail-oriented team player who thrives in a fast-paced environment.
• Well versed in the use of computer systems and Microsoft Office software.
• Excellent administration and IT skills
• Good typing skills
• Able to take dictation and meeting minutes.
• Committed to delivering a high level of customer service, both internally and externally
• Flexibility to respond to a range of different work situations
• Ability to work under pressure

At Hilton, our core values define what it takes to succeed here and guide the qualities we look for in every team member:

A passion for spreading the light and warmth of Hospitality. Acting with Integrity and always doing the right thing. Inspiring others through Leadership. A belief that Teamwork drives the best outcomes. A sense of Ownership and accountability. And a focus on the Now, bringing urgency and discipline to every moment, knowing it can make a lasting impact.

In addition, this role requires the following minimum qualifications:

• Proficient in English, with good Japanese-English translation skills to meet business needs.
• Proven experience in an administrative or secretarial role is preferred.
• Strong time management skills with the ability to prioritize and follow directions effectively.
• Confident in handling confidential information with discretion and professionalism.
• Well-organized with strong administrative and coordination abilities.
• A proactive, detail-oriented team player who thrives in a fast-paced environment.
• Well versed in the use of computer systems and Microsoft Office software.
• Excellent administration and IT skills
• Good typing skills
• Able to take dictation and meeting minutes.
• Committed to delivering a high level of customer service, both internally and externally
• Flexibility to respond to a range of different work situations
• Ability to work under pressure

As the Commercial Coordinator, you will be responsible for performing the following tasks to the highest standards:

• Translate Japanese documents and correspondences for the Commercial department.

• Provide real-time verbal translations during interactions between Japanese and English.

• Maintain a systematic filing system for all contracts, agreements, etc.

• Maintain updated employment records of all local staff within the Commercial department.

• Handle in-and-out going correspondence.

• Answer the phones and pass on messages within the Commercial Department.

• Assist in the preparation of reports required.

• Perform other tasks that may be assigned from time to time by the Commercial Director.

• Assist with duty rosters, leave applications and all data concerning the Commercial department.

• Assist in purchase stock / inventory according to purchasing procedures and specifications.

As the Commercial Coordinator, you will be responsible for performing the following tasks to the highest standards:

• Translate Japanese documents and correspondences for the Commercial department.

• Provide real-time verbal translations during interactions between Japanese and English.

• Maintain a systematic filing system for all contracts, agreements, etc.

• Maintain updated employment records of all local staff within the Commercial department.

• Handle in-and-out going correspondence.

• Answer the phones and pass on messages within the Commercial Department.

• Assist in the preparation of reports required.

• Perform other tasks that may be assigned from time to time by the Commercial Director.

• Assist with duty rosters, leave applications and all data concerning the Commercial department.

• Assist in purchase stock / inventory according to purchasing procedures and specifications.