Financial and Project Controls Responsibilities
Provide budget and forecast oversight to support alignment between approved funding, current forecasts, commitments, and actual costs.
Create, maintain, and update project records in FRISBE.
Manage SAP Planning Orders and Specific Orders, including applicable order attributes and settlement rules.
Support the Project Stage Gate Authorization and Project Financial Authorization processes.
Perform QA/QC reviews of job estimates, authorization packages, financial records, and supporting documentation.
Populate and reconcile actual cost data within applicable forecasting and reporting tools.
Identify budget, forecast, commitment, and actual-cost variances and coordinate follow-up with the appropriate project stakeholders.
Governance and Compliance Responsibilities
Support compliance with established Project Management procedures and financial governance requirements.
Assist with Project and Program Authorization, Cost Management, Schedule Management, Actual and Payment Application, and Integrated Change Control processes.
Maintain accurate project documentation, records, approvals, and change-control logs.
Monitor assigned projects for data quality, process compliance, and completion of required monthly activities.
Reporting Responsibilities
Monitor, track, analyze, and report project budget, forecast, commitment, accrual, and actual-cost information.
Administer the monthly project accrual process through Smartsheet and support the posting of Goods Receipt in Progress entries.
Prepare Portfolio Executive Reports, spend reports, purchase-order commitment reports, and other recurring project-control reports.
Perform QA/QC reviews of CapEx report updates.
Complete monthly Data Quality Assurance activities to help ensure project reporting is accurate, complete, and submitted on time.
Coordinate with Project Managers, Planners, Project Controls, Finance, and other stakeholders to resolve reporting or data discrepancies.
In addition to the minimum Technical Specialist qualifications, preferred experience would include project controls, financial reporting, forecasting, cost management, SAP, FRISBE, Smartsheet, Microsoft Excel, and working within established project-governance processes.
EEO:
“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”