: Administrative Assistant II (Talent Acquisition Administrative Coordinator)
ComTec
- Reading, PA
- 1 day ago
Highlights
The candidate will support the Talent Acquisition team with interview scheduling, candidate coordination, background checks, drug screening, offer letters, recruiting documentation, and general administrative activities. Candidates should have at least 3 years of administrative or coordination experience, strong Microsoft Office skills, and excellent communication skills.
Numbers & Facts
| Location | Reading, PA |
| Job Type | Contractor |
| Salary | $20–$25 Per Hour |
| Company Size | 201 - 500 |
| Year Founded | 1996 |
| Headquarters | Irving, TX, US |
Description
The candidate will support the Talent Acquisition team with interview scheduling, candidate coordination, background checks, drug screening, offer letters, recruiting documentation, and general administrative activities. Candidates should have at least 3 years of administrative or coordination experience, strong Microsoft Office skills, and excellent communication skills. Experience with Oracle HCM, SharePoint, and recruiting systems is preferred
About Company
POSITION DESCRIPTION
We are seeking a highly experienced Administrative Coordinator to support our Talent Acquisition team. This role is critical to ensuring accurate, compliant, and efficient recruiting operations while delivering excellent service to candidates, recruiters, and internal partners.
RESPONSIBILITIES
Provide advanced administrative and coordination support to the Talent Acquisition team, including recruiters and leadership, including the creation of requisitions.
Coordinate background screening, drug testing, and pre-employment testing, ensuring compliance and accurate results verification.
Manage interview scheduling and candidate travel arrangements using Concur.
Maintain and update recruiting content on the shared Talent Acquisition SharePoint site.
Manage internal and external recruiting mailboxes with professionalism and sound judgment.
Partner with recruiters to prepare, proof, and distribute employment offer letters.
Process invoices, coordinate travel, and support day-to-day administrative needs for Recruiting leadership.
Maintain strict confidentiality and proactively identify process improvements.
Coordinate interviews across multiple time zones, including phone, virtual, and in-person meetings, as needed.
Serve as the primary point of contact for candidates and stakeholders on pre-employment processes, providing timely updates and maintaining professional communication.
Update and maintain pre-employment tracking in Empower to ensure data accuracy and compliance.
Assist Hiring Managers with pre-boarding questions and provide necessary information for equipment ordering and hiring manager pre-onboarding tasks.
QUALIFICATIONS
High school diploma or GED required.
Minimum of 3 years of relevant work experience in an administrative or coordinator role.
Strong written and verbal communication skills.
Proficiency in Microsoft Word, Excel, and PowerPoint.
Experience handling confidential information in a fast-paced environment.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Excellent interpersonal, teamwork, and customer service skills.
PREFERRED QUALIFICATIONS
Experience with SharePoint content maintenance.
Knowledge of recruiting processes or Applicant Tracking Systems.
Oracle Recruiting Cloud experience preferred.