["Accountant","Accountant"]

Under general direction, performs various types of accounting functions, including the preparation and reconciliation of reports, maintains and updates account codes and databases, assists other departments with matters related to accounting, and interfaces with external agencies such as auditors. Review and reconcile fund expenditures and fund allocations to ensure accuracy of year-end closing statements; verify account numbers and balance; prepare supporting documentation for corrections needed throughout the year and at year-end closing.

Salary : $73,164.00 - $93,396.00 Annually
Location : Santa Monica and/or Malibu, CA
Job Type: PERMANENT, 12-MONTH
Job Number: 540501-27-01
Department: BUSINESS SERVICES
Opening Date: 07/06/2026
Closing Date: 7/28/2026 4:00 PM Pacific

BASIC FUNCTION AND QUALIFICATIONS
Classified Employee's Salary Range: A-49
BASIC FUNCTION:

Under general direction, performs various types of accounting functions, including the preparation and reconciliation of reports, maintains and updates account codes and databases, assists other departments with matters related to accounting, and interfaces with external agencies such as auditors.
MINIMUM QUALIFICATIONS:

EDUCATION:

Educational attainment equivalent to Bachelor's degree in accounting or related field.
EXPERIENCE:

Two (2) or more years of professional accounting experience, including some fund accounting and bookkeeping experience.
REPRESENTATIVE DUTIES, KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS
Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities and qualifications required of personnel so classified. Reasonable accommodations will be made so that qualified employees can perform the essential functions of the job.

JOB DUTIES:

• Update, verify, and review the financial activities of departments and sites having restricted categorical, grant, or gift budgets.
• Prepare status reports for various grants and claims for various programs (including, but not limited to the Regional Occupational Program; prepare budgets and projections for categorical projects.
• Collect and record cash receipts, accounts receivables, and returned checks and prepare related worksheets for general ledger accounting; reconcile cash deposits and sales records and bank statements.
• Analyze general accounting practices to ensure activities meet compliance guidelines; analyze accounting practices in a variety of areas (including, but not limited to, school site ASB, cafeteria, Measure BB, and special education).
• Review and reconcile fund expenditures and fund allocations to ensure accuracy of year-end closing statements; verify account numbers and balance; prepare supporting documentation for corrections needed throughout the year and at year-end closing.
• Prepare month-end and year-end closing entries; generate monthly and quarterly financial statements and prepare activity and special reports as requested; make tax and accounting computations.
• Prepare general ledger entries and reconcile information in subsidiary ledgers.
• Analyze cash flow and prepare cash transfers as needed.
• Provide information and technical assistance to District personnel regarding financial and accounting matters.
• Prepare and reconcile inventory records and enters adjustments.
• Assist with annual budget preparation.
• Prepare claims, requisitions and reports required by the District and other governmental agencies and respond to related inquiries.
• Review and process contract payments.
• Perform related duties as assigned.
  
  KNOWLEDGE OF:
  
  
  • Operate personal computer to utilize spreadsheet and word processing applications, Internet, and electronic mail system.
  • Input data and operate ten-key calculator with speed and accuracy.
  • Prepare budget projections.
  • Review and analyze financial reports.
  • Audit accounts for propriety.
  • Identify and correct accounting errors.
  • Communicate effectively with school administrators, program coordinators, and educational agency representatives.
  • Establish and maintain cooperative working relationships with those contacted in the course of work.
  • Schedule, organize, and complete work in accordance with deadlines.
  • Understand and interpret school accounting procedures.
  • Accurately maintain work records and compile operating, budget, program, or activity reports.
  • Demonstrate flexibility and respond to changing requirements and job assignments.
  • Work independently with little direction.

SUPERVISION AND WORKING CONDITIONS
SUPERVISION:

General direction is received from higher level management. Responsibilities include providing lead direction to technical and clerical staff. No supervision of other staff is exercised.
WORKING CONDITIONS:

ENVIRONMENT:

This is primarily a sedentary classification and the employee works in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. The employee interfaces with school administrators, program coordinators, and educational agency representatives in preparing reports, reviewing accounting activities, and requesting and providing information.
PHYSICAL DEMANDS:

Finger dexterity is needed to access, enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Physical demands include bending, stooping, reaching, pushing and pulling drawers to retrieve and file information. Lifts and carries reports and records that typically weigh less than twenty (20) pounds.

SELECTION PROCEDURES
THE APPLICATION PROCESS:

To be considered for an employment opportunity with the Santa Monica-Malibu Unified School District, it is necessary for you to complete an official District Application and Supplemental Questions. Resumes will not be accepted in lieu of an application. The application is part of the examination process and is part of your total evaluation of qualifications for employment.

THE EXAMINATION PROCESS:
For those candidates who meet the minimum qualifications, the examination process will consist of any one or more of the following: Training and Experience Evaluation, Written Test, Performance Test, and/or Structured Interview. Additional information pertaining to the examination process will be emailed to those candidates who meet the minimum qualifications.

EXAMINATION PROTESTS:
Protest of any part of the examination process must be in writing and received in the office of the Director of Classified Personnel no later than five (5) working days from the date you were notified of examination results. All notifications are sent electronically via email. Any protest must include rationale to support the protest and must be based on illegal discrimination, abuse of discretion, or procedure/process error. We are not responsible for any incoming mail that is lost or misdirected after it has been entrusted to the US Postal Service.

ACCOMMODATION FOR DISABLED:
If you have a disability that may require an accommodation in any of these examination procedures, please notify the Personnel Commission in writing at the time you submit your application.

ESTABLISHMENT OF ELIGIBILITY LIST:
This examination process shall be open to all qualified applicants and shall result in one integrated eligibility list. All eligibility lists shall be established in accordance with Personnel Commission rules and shall be established for a period one (1) year, unless otherwise noted, or until there are fewer than three (3) ranks of eligible candidates who are available. Candidates are placed on the eligibility list in rank order according to their final examination score. Final examination scores will not change, but ranking may change as other candidates are added or removed from the list.

ADVANCED STEP PLACEMENT:
Generally, new employees start at the first step on the appointed salary schedule. When filling a permanent vacancy, a new employee may request a higher salary placement based on having training and experience that greatly exceeds the minimum qualifications. An employee may submit a formal request for advanced step consideration on or after the first day of employment. Education transcripts, training certificates, and additional references may be requested for verification purposes.

HOW YOU WILL HEAR FROM US:
All correspondence and notifications regarding this recruitment will be sent to the email address you provide. It is your responsibility to review, follow instructions, and respond to information in a timely manner; as if it was a function of your job.

The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in this announcement may be modified or revoked without notice.
DUTIES APPROVED
CLASSIFICATION APPROVED

BOARD OF EDUCATION:

PERSONNEL COMMISSION:

No date.

June 2001
Revised August 14, 2012
Revised April 17, 2024
IMPORTANT INFORMATION FOR
JOB APPLICANTS
ACCOMODATION FOR DISABLED: If you have a disability that may require an accommodation in any of these selection procedures, please notify the Personnel Commission in writing and attach your request to the completed application packet.

PREFERENCE POINTS: Seniority credit, based on length of service, is added to the final passing score of permanent employees. Veteran's credits are added for entry level examinations as follows: 5 points for non-disabled veterans; 10 points for disabled veterans. "Veteran" is defined as serving at least 30 days active duty during war or qualifying armed conflict. A DD-214 must be presented on or before date of the examination.

ELIGIBILITY LIST: Candidates who pass the examination will be placed in rank order on the eligibility list. Final selection will be made from the top three available ranks only. When a promotional and open eligibility list is established, the promotional list will be used first. Eligibility lists are usually established for one calendar year.

CONDITIONS OF EMPLOYMENT: All potential employees must provide evidence of their identity and authorization to work in the United States before they will be hired. State law requires employees to provide proof that they have had a recent negative tuberculosis test result. All new employees are fingerprinted and conviction records, if any, are checked.

SALARIES, MERIT INCREASES & ADVANCED STEP PLACEMENT: Salaries generally begin on the first step of the appropriate salary range. Permanent employees receive an increase after six months of continuous satisfactory service and equal raises based on merit at subsequent one year intervals for a total of five increases. Relevant experience and/or education in excess of entry requirements may permit employment at other than the first step. If employed at a higher step, salary increases are granted annually until reaching the end of the salary range.

BENEFITS: Permanent employees will receive paid holidays, sick leave, vacation and longevity benefits per bargaining unit contract or Personnel Commission Merit Rules. The District offers a comprehensive package of insurance benefits to full-time employees and their families, which includes major medical and dental. (Permanent employees who work less than full-time, but a minimum of four (4) hours will contribute an amount proportionate to the number of assigned hours for major medical and dental.) Employees belong to the Public Employees' Retirement System to which the District makes contributions approximately equal to those deducted from the employee's pay.
Assuring Equal Opportunities through the Merit System since 1938.

SANTA MONICA-MALIBU UNIFIED SCHOOL DISTRICT
PERSONNEL COMMISSION
1717 4th Street
Santa Monica, CA 90401
The Santa Monica-Malibu Unified School District does not discriminate based on actual or perceived sex, age, ancestry, color, ethnic group identification, gender, mental and/or physical disability, national origin, race, religion, sexual orientation, and a person's association with a person or group with one or more of these actual or perceived characteristics.

(Revised April 2008)
01

PLEASE READ THE FOLLOWING STATEMENT: The information you provide on this application will be used to determine if you meet the minimum qualifications. Please be accurate, truthful, and thorough in your responses as your application is part of the selection process. Referring to your application/resume, listing "see resume", or incomplete responses will NOT qualify as a response to any question and may result in DISQUALIFICATION.Your experience, education, training, and certification must be listed on your application in order to be considered. Any sign of deliberate misinformation or intentional exaggeration will result in disqualification from this examination process and possible bar from future employment opportunities with Santa Monica-Malibu Unified School District.

• I confirm that I have read, understand, and accept the above terms

02

ADVANCED STEP PLACEMENT (ASP):
Please read the following statement regarding compensation:New employees start on the first step (Step A) of their classification's salary range.Accountant begins on Step A: $35.18 per hour or $6097.00 per month.On the first day of employment, new employees will be given 60 days to submit a formal request for advanced step placement. Employees who have experience and education that greatly exceed the minimum qualifications may be considered for placement on steps above A.ONLY INFORMATION ON YOUR APPLICATION WILL BE USED TO DETERMINE ADVANCED STEP PLACEMENT. Transcripts, certificates, and additional references or materials may be requested for verification purposes.

• I confirm that I have read, understand, and accept the above terms

03

Select the option below that best corresponds with your employment status:

• I am a current employee of SMMUSD
• I am a former employee of SMMUSD
• Neither of the above

04

If you are a current or former employee of SMMUSD, please list the year you were hired and your classification title(s).

If you are not a current or former SMMUSD employee, type N/A.
05

EDUCATION: Select the option below that best describes your highest level of education completed:Please provide proof of your level of education completed by attaching a diploma and/or transcripts with this application for verification purposes. FAILURE TO PROVIDE PROOF OF EDUCATION WILL RESULT IN THE REJECTION OF YOUR APPLICATION AND/OR PREVENT YOU FROM MOVING FORWARD IN THE SELECTION PROCESS.

• High school diploma or recognized equivalent
• Associate's degree
• Bachelor's degree
• Master's degree
• Doctorate degree
• None of the above

06

Please state the major that you completed for the education selected above. If you did not have a major or did not complete major coursework, please list "NA."Please do not refer to your resume or application. Responses not completed in full will result in an incomplete application.
07

EXPERIENCE:
Select the option below that best describes the amount of professional accounting experience you possess.NOTE: Experience will be evaluated as full time. Relevant part-time experience will be pro-rated on an hour-for-hour basis.

• No experience in this area
• Some experience, but less than one year
• One year but less than two
• Two years but less than three
• Three years but less than four
• Four years or more

08

Please provide a thorough description of your professional experience related to accounting. If you do not have experience in this area enter N/A.
09

EXPERIENCE:
Do you possess professional experience with fund accounting?

• Yes
• No

10

Please provide a thorough description of your professional experience related to fund accounting. If you do not have experience in this area enter N/A.
11

EXPERIENCE:
Please provide a thorough description of your professional experience related to book keeping. If you do not have experience in this area enter N/A.

• Yes
• No

12

Please provide a thorough description of your professional experience related to book keeping.If you do not have experience in this area enter N/A.
Required Question