Position Summary:
Under the direction of the Associate Executive Director, the Site Supervisor is responsible for the complete program management and overall operations of their after school/day camp site Including; administration of all program operations, supervision of staff including, teachers, contracted and non contracted personnel. Oversee all youth activities and ensure contract and outcome compliance. Maintain records and open communication with school, families and community partners.
Essential Functions / Job Duties:
• Provide overall leadership, supervision and quality control to the site.
• Ensure that the proper staffs to child ratios are maintained at all times and reports discrepancies to the
Associate Executive Director as needed.
• Supervise all site staff appropriately.
• Create a positive atmosphere, which boosts self-esteem and general self-concept of all participants.
• Plan/implement well-organized and well-varied activities based on the mandated curriculum.
Communicate clearly and regularly with parents about the program and their child's participation. Inform parents
when there is a behavior problem that cannot be addressed adequately through verbal correction.
• Cooperate fully with school personnel to use facilities properly.
• Work with the YMCA Afterschool Associate Executive Director to ensure that all standards required by the funding
agencies and the YMCA are complied with fully.
• Maintain individual participant records as required by YMCA policies.
• Monitor daily attendance sheets and see that they are kept organized and accurate.
• Report all incidents and accidents within 24 hours to the Associate Executive Director.
• Adhere to the Child Abuse & Neglect Reporting requirements which mandate by law all childcare personnel to report suspicions of child abuse, neglect, or abandonment. The YMCA requires employees to follow the internal reporting procedures with the assistance of the Associate Executive Director.
YMCA COMPETENCIES (i.e. Leader, Team Leader, Multi-Team / Branch Leader):
Mission Advancement: Reinforces the Y's values within the organization and the community. Effectively communicates the benefits and impact of the YMCA's efforts for all stakeholders. implements effective systems to develop volunteers at program and fundraising leadership levels.
Collaboration: Develops strategies to ensure staff and volunteers reflect the community. Builds and nurtures strategic relationships to enhance support for the YMCA. Communicates for influence to attain buy-In and support of goals. Provides tools and resources for the development of others.
Operational Effectiveness: Integrates multiple thinking processes to make decisions. Involves members and community in the development of programs and activities. Ensures execution of plans. Institutes sound accounting procedures and financial controls. Assigns clear accountability and ensures continuous improvement.
Personal Growth: Fosters a learning environment embracing diverse abilities and approaches. Creates a sense of urgency and positive tension to support change. Anticipates challenges that can sidetrack or derail growth and personal learning. Has the functional and technical knowledge and skills required to perform well; uses b_est practices and demonstrates up-to-date knowledge and skills in technology.
Qualifications, Skills and Abilities / Position Requirements:
• Bachelor's Degree or AA Degree in Education/Business preferred, or High School Diploma with experience in management and education. Minimum of three (5) years' work experience with adolescents and (2) years supervisory experience.
• Ability to relate to both children and adults; understand, practice and model YMCA Character Development values of Caring, Honesty, Respect and Responsibility.
• Bilingual, English and Spanish, or English and Creole, Is a plus.
• Excellent communication skills, both written and verbal.
• Must enjoy communicating with school personnel, children and parents
• Ability to work with children in an active environment.
• Ability to navigate difficult conversations with individuals of all levels.
• Must complete 45 hour State required childcare course within the first year of employment.
Position Profile
• Outgoing personality enjoys speaking to people.
• Emotionally mature to deal with multiple scenarios with parents and children.
• Must enjoy communicating with school personnel, children and parents
• Innate desire to provide excellent customer service.
• Detailed orientated with strong Leadership Skills.
• The ability to motivate and organize staff.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essentials functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
o While performing the duties of this job, the employee frequently works in outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions.
o Indoor and outdoor facilities (e.g. childcare and recreational sites); exposure to heat, cold, work on slippery or uneven surfaces.
o The noise level in the work environment is usually moderate to loud.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions,
• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls.
• The employee frequently is required to stoop, bend, kneel, crouch, talk, hear, stand, walk, sit, and reach with hands and arms.
• Generally, the job requires 20% sitting, 40% walking, and 40% standing. The job is performed in a generally hazard free environment.
• The employee must occasionally lift, push, pull, and/or move up to 40 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
The above statements are intended to describe general nature and level of work being performed by people assigned to this classification. They are not intended to be construed, s an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Employment at the YMCA is at-will. It is purely voluntary, based upon the consent of both the Association and the staff member. No expressed or implied contractual rights should be inferred from this job description.
As a condition of employment, you will be required to submit to and satisfactorily clear a thorough Level II fingerprint background screening.
As a Drug-Free Employer, all new hires must successfully complete a drug test. Please note Medical Marijuana cards are not accepted and do not exempt you from successfully passing your drug test.
The YMCA of South Florida is committed to the policy of Equal Opportunity prohibiting discrimination in the workplace because of race, color, religion, national origin, sexual orientation, political affiliation, age or disability.
In accordance with House Bill 531 (2025) the Department of Children and Families require employers to make the “Care Provider Screening Clearinghouse Education and Awareness” website link: https://info.flclearinghouse.com available to all potential candidates receiving a background check via the Clearinghouse.