Workplace Project Specialist

Workplace Project Specialist

Join a highly collaborative team at HATCI where innovation meets hands-on execution. Our General Affairs team is looking for a Workplace Project Speciast to join us in our Superior Township office. In this role, youll provide real-time visibility into site conditions, proactively identifies issues, and supports the successful delivery of both operational improvements and project-based work. This role works cross-functionally with facilities, IT, security, EHSS, finance, procurement, and administrative teams to align priorities and maintain continuity across multiple concurrent initiatives.

The ideal candidate is highly organized, proactive, and adaptable, with the ability to balance strategic awareness and hands-on execution in a fast-paced and evolving environment.

WHAT YOU WILL DO

• Coordinate workplace-related projects, including space reconfigurations, minor construction, furniture installations, and facility enhancements.
• Support capital projects through coordination, tracking, and stakeholder alignment.
• Manage assigned project scopes, including timelines, budgets, and deliverables.
• Perform day-to-day operational support, including site assessments, issue resolution, and vendor coordination.
• Maintain project documentation and administrative processes such as, tracking action items, coordinating approvals, ensuring clear communication across stakeholders.
• Serve as a primary point of contact for vendors and internal teams, ensuring clear and concise communication.
• Maintain and organize project records, including space requests, floor plans, reports, occupancy data, and team files.
• Assist with space planning and programming efforts across departments.
• Collaborate with cross-functional teams to ensure alignment and execution.
• Provide additional planning and operational support as needed.

WHAT YOU WILL BRING TO THE ROLE

• Strong organizational and time management skills with attention to detail.

• Ability to manage multiple priorities in a fast-paced and ambiguous environment.

• Proactive problem-solving and decision-making capabilities.

• Excellent interpersonal and written communication skills.

• Strong collaboration skills with internal teams, vendors, and contractors.

• High level of ownership, accountability, and follow-through.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).

• Interest in workplace strategy, sustainability, and facilities planning.

• Familiarity with space planning concepts, workplace design, and real estate standards.

• Willingness to learn facilities operations and space programming processes.

Qualifications:

• Bachelor's degree in Interior Design, Architecture, Facilities Management, Engineering, Construction Management, or a related field preferred.
• Entry to mid-level experience in workplace operations, facilities coordination, project management, or a related field.
• Basic knowledge of construction processes, vendor coordination, and project tracking tools.
• Experience working in research, corporate, or technical environments is a plus.

WHAT HYUNDAI CAN OFFER YOU

• Zero dollar employee premiums on Medical, Dental, and Vision for you and your family
• 100% employer-paid disability and life insurance
• Generous paid time off including vacation, sick and abundant holidays
• A global environment that fosters diversity
• Competitive salaries
• Retirement savings and planning benefits
• Access to health savings accounts and flexible spending accounts

OTHER DETAILS

Candidates applying for positions with Hyundai KIA must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. HATCI is an Equal Opportunity Employer including Disabled and Veteran. VEVRAA Federal contractor.