Workplace Experience Coordinator - Milpitas CA

Workplace Experience Coordinator - Milpitas CA

Job ID

277829

Posted

10-Jun-2026

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Administrative, Customer Service

Location(s)

Milpitas - California - United States of America, San Jose - California - United States of America, Santa Clara - California - United States of America

About the Role:

As a CBRE Workplace Experience Coordinator, you will be integral to delivering a world-class customer service experience to both employees and guests within a designated corporate office building. This role is a key component of the Workplace Experience function, committed to providing exceptional service to clients and visitors, fostering a welcoming and efficient environment.

What You'll Do:

• Serve as the first point of contact for all those entering the facility.
• Greet individuals with a friendly and welcoming demeanor.
• Issue visitor and parking passes and follow security protocols.
• Escort visitors to the proper location.
• Make a memorable first impression by answering the telephone in a professional manner.
• Create presentations and speak to various-sized groups.
• Arrange and confirm recreational, dining, and business activities on behalf of the requestor.
• Approve janitorial or maintenance work orders as needed.
• Address issues with vendors or staff as needed.
• Resolve inquiries or complaints from employees, guests, and co-workers.
• Provide solutions in a professional customer service-driven manner.
• Oversee support for the team as directed including office supply management, meeting coordination, and equipment care.
• Review customized client materials to ensure they follow brand guidelines.
• Follow property-specific security and emergency procedures.
• Notify management to ensure the safety of all individuals in the building.
• Deliver new hire orientation, training, and coaching.
• Follow specific directions as given by the manager and work under minimal supervision.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent.
• Engage with the community.
• Walk the building to assist with room setup.
• Ensure areas are clean and operational.
• Check facilities issues.
• Conduct weekly building checks.
• Promote events and set up fliers.
• Promote and market events on site.
• Lead small events.
• Report facilities and maintenance issues.
• Maintain relationships with client leadership by doing meet and greets and checking on them.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.
• Evaluate and communicate unusual and/or complex content in a concise and logical way.

What You'll Need:

• High School Diploma or GED with 3-4 years of job-related experience.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Advanced organizational skills with an inquisitive mindset.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Workplace Experience Coordinator position is $75,000 annually [or $36.06 per hour] and the maximum salary for the Workplace Experience Coordinator position is $79,000 annually [or $37.98 per hour]. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience.

Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

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